Operations Assistant

University of Alberta Careers; Edmonton; On-site; CAD 42,000 - 52,000; Full time

Job summary

The University of Alberta is seeking an Operations Assistant for a one-year term, based in Edmonton at the Cross Cancer Institute. This in-person role supports the Department of Oncology by delivering administrative help and coordinating communications with internal stakeholders.

Key duties include maintaining the department’s website and internal newsletters, managing contact lists, and planning seminars, workshops, and guest speaker visits.

Qualifications

• Strong organizational, communication, and interpersonal abilities.
• Experience in administrative support is a plus.

Responsibilities

• Maintain department website, internal newsletters, and contact lists.
• Develop and implement communication strategies to engage internal stakeholders.
• Plan and execute seminars, workshops, and guest speaker visits.
• Provide backup support to the Office of the Chair.
• Assist with financial reconciliation and filing systems.
• Support Grad Support and general office duties.

Skills

Organizational skills

Communication skills

Interpersonal skills

Administrative support

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of1 year plus 1 day.

Location - This role is in-person at the Cross Cancer Institute.

The Operations Assistant plays a vital role in supporting the Department of Oncology at the University of Alberta by leading the department’s internal and providing comprehensive administrative support. This position is responsible for maintaining the department’s website, internal newsletters, and contact lists, while developing and implementing communication strategies to engage internal stakeholders (faculty, staff and student, and supporting communication efforts for external stakeholders in collaboration and alignment with the Partner, Communications & Marketing. The role also oversees the planning and execution of departmental events, including seminars, workshops, and guest speaker visits, ensuring all logistical and promotional aspects are handled efficiently. Additionally, the coordinator provides backup support to the Office of the Chair, assists with financial reconciliation, maintains organized filing systems, maintains and coordinates Grad Support, and performs general office duties. This multifaceted role requires strong organizational, communication, and interpersonal skills, and contributes significantly to the department’s visibility, engagement, and operational effectiveness.