Operations Assistant

University-of-Albert; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Operations Assistant in the Department of Oncology at the University of Alberta supports internal communications, events, and administrative functions. This in-person role requires strong organizational and interpersonal skills and involves maintaining the department website, newsletters, contact lists, and coordinating seminars, workshops, and guest visits.

Reporting to the Office of the Chair, the position contributes to department visibility, stakeholder engagement, and smooth operations

Responsibilities

• Maintain the department's website and internal newsletters.
• Manage contact lists and assist with communication strategies to engage faculty, staff, and students.
• Coordinate departmental events, including seminars, workshops, and guest speaker visits, handling logistics and promotions.

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of1 year plus 1 day.

Location - This role is in-person at the Cross Cancer Institute.

The Operations Assistant plays a vital role in supporting the Department of Oncology at the University of Alberta by leading the department’s internal and providing comprehensive administrative support. This position is responsible for maintaining the department’s website, internal newsletters, and contact lists, while developing and implementing communication strategies to engage internal stakeholders (faculty, staff and student, and supporting communication efforts for external stakeholders in collaboration and alignment with the Partner, Communications & Marketing. The role also oversees the planning and execution of departmental events, including seminars, workshops, and guest speaker visits, ensuring all logistical and promotional aspects are handled efficiently. Additionally, the coordinator provides backup support to the Office of the Chair, assists with financial reconciliation, maintains organized filing systems, maintains and coordinates Grad Support, and performs general office duties. This multifaceted role requires strong organizational, communication, and interpersonal skills, and contributes significantly to the department’s visibility, engagement, and operational effectiveness.