Operations & Events Coordinator

University of Alberta; Edmonton; Hybrid; CAD 52,000 - 72,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The University of Alberta is seeking an energetic Operations & Events Coordinator for the Department of Family Medicine. This role supports event execution, departmental marketing, and community engagement in a hybrid setting at North Campus Edmonton.

You will plan and coordinate in-person, virtual, and hybrid events, manage communications aligned with the university brand, and provide general operations support to event stakeholders.

Qualifications

• Post-secondary diploma or degree in Communications, PR, Event Management, or related field.
• 2-3 years in a role that combines physical event logistics with digital communications.
• Upbeat, approachable personality with an innate ability to connect with diverse stakeholders.
• Exceptional organizational skills, high attention to detail, and proactive initiative.
• Background combining administrative operations with communications, marketing, or community relations.
• Polished professional communication skills and creative problem-solving capability.

Responsibilities

• Plan, promote, and execute seamless in-person, virtual, and hybrid events, including department retreats, conferences, recruitment activities, and community outreach.
• Manage full event lifecycles, including scheduling, vendor outreach, AV/technology preparation, and venue setup.
• Serve as the department's primary point of contact for public presence, keeping communications aligned with brand standards.
• Collaborate with faculty, staff, learners, and external health partners to highlight departmental achievements.
• Maintain departmental events calendar and provide general administrative support to stakeholders.

Skills

Event planning

Communications

Public relations

Organization

Stakeholder engagement

Education

Post-secondary diploma or degree in Communications, PR, Event Management, or related field

Tools

Social media management tools

Vendor coordination

Job description

Job Description

This position has a term length of 1 year plus 1 day.

Location

This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Department of Family Medicine at the University of Alberta is seeking an energetic, outgoing, and highly organized Operations & Events Coordinator to elevate our event execution, departmental marketing, and community engagement. Reporting to the Operations Lead, this dynamic role combines event logistics with strategic communications to showcase our achievements in healthcare education, research, and clinical practice.

Why Join Us?

This is not a traditional administrative role. It offers a creative platform to actively shape our culture, champion our public brand, and make a visible impact within the faculty and broader community.

Responsibilities

What You’ll Do

• Event Planning & Event Engagement (50%): Plan, promote, and execute seamless in-person, virtual, and hybrid events, including department retreats, conferences, recruitment activities, and community outreach. Logistics & Coordination: Manage full event lifecycles, including scheduling, vendor outreach, AV/technology preparation, and venue setup.
• Communications & Social Media (40%): Serve as the department's primary point of contact for public presence, keeping all communications and promotional materials strictly aligned with University of Alberta brand standards. Relationship & Content Building: Collaborate directly with faculty, staff, learners, and external health partners to identify, draft, and spotlight departmental achievements.
• General Operations Support (10%): Maintains departmental events calendar and supports planning activities for communications and engagement initiatives. Maintains resource inventory and provides general administrative support to event stakeholders.

Qualifications

What You Bring

• Post-secondary diploma or degree in Communications, PR, Event Management, or a related field.
• 2-3 years in a role that combines physical event logistics with digital communications. Proven experience in end-to-end event planning across physical and digital formats.
• An upbeat, approachable personality with an innate ability to connect with diverse stakeholders.
• Exceptional organizational skills, high attention to detail, and proactive initiative.
• A background combining administrative operations with communications, marketing, or community relations.
• Polished professional communication skills and creative problem-solving capability.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis, and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l’université à postuler.

About The Team

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.