Operations Administrator

Sojourn House; Toronto; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Extended health and dental benefits

Group RRSP program

Job summary

Sojourn House is seeking an Operations Administrator for an 18‑month full‑time contract to cover parental leave. You’ll provide office and IT coordination, financial administration support, and general operations across locations.

You will work primarily on-site, supporting staff and management, coordinating meetings, records, invoices and payroll backups, while helping maintain our website and social channels in a Refugee-focused nonprofit.

Qualifications

• Post-secondary education in Office Administration, Business Administration, Business Management or a related program.

Responsibilities

• Provide general administration, reception and customer service support across the Agency.
• Coordinate new employee administrative set-up, including email, telephone, voicemail, ID cards and office requirements, in collaboration with People Services.
• Coordinate Management and Agency meetings, including agendas, meeting materials, logistics and minutes.
• Maintain office supplies, furniture and equipment inventory and coordinate with external service providers as required.
• Provide basic troubleshooting support for office technology, including computers, printers, photocopiers and telephone systems.
• Maintain the Agency’s website and social media platforms.
• Support the coordination of the Annual General Meeting and other Agency events.
• Support financial administration, including client rental payments, bank deposits, bank reconciliations, EFT transactions and general ledger entries.
• Provide backup support for payroll and related administrative processes.
• Provide administrative support for special projects and organizational initiatives.

Skills

Office administration

Excel

Microsoft Office

Communication skills

Time management

Website administration

Payroll support

BambooHR

Ceridian payroll

Education

Office Administration/Business Administration/Business Management degree

Tools

BambooHR

Ceridian payroll

WordPress

Job description

About Sojourn House

SojournHouse provides Emergency Shelter and Transitional Housing services to newly arrived refugees coming from all parts of theworld.

We provide a safe place and an inclusive environment to people who have had the refugee experience. We are dedicated to providingthe best possible settlement services and programs that help residents transition and integrate into the community. With decades of experience and being one of the firstrefugeehousing facilities in Toronto, we take pridein being a leading organization in refugee care.

Why this Role matters

Sojourn House is looking for an Operations Administrator to join our team on an 18-month full-time contract to provide parental leave coverage.

Reporting to the Manager, Finance and Administration, you will provide administrative and operational support across the organization, working with the Executive Director, management, employees and clients.

This is a dynamic role where you will wear many hats to help keep the Agency’s day-to-day operations running smoothly. Your responsibilities will span general administration, office and IT coordination, financial administration and organizational projects. You will work primarily on-site and be a trusted resource for staff across the organization.

What You’ll Do

• Provide general administration, reception and customer service support across the Agency.
• Coordinate new employee administrative set-up, including email, telephone, voicemail, ID cards and office requirements, in collaboration with People Services.
• Coordinate Management and Agency meetings, including agendas, meeting materials, logistics and minutes.
• Maintain office supplies, furniture and equipment inventory and coordinate with external service providers as required.
• Provide basic troubleshooting support for office technology, including computers, printers, photocopiers and telephone systems.
• Maintain the Agency’s website and social media platforms.
• Support the coordination of the Annual General Meeting and other Agency events.
• Support financial administration, including client rental payments, bank deposits, bank reconciliations, EFT transactions and general ledger entries.
• Provide backup support for payroll and related administrative processes.
• Provide administrative support for special projects and organizational initiatives.

What You’ll Need

• Post-secondary education in Office Administration, Business Administration, Business Management or a related program.
• Minimum 2–3 years of office administration or management experience; non-profit or community services experience is an asset.
• Intermediate proficiency in Excel and Microsoft Office, with comfort working across a variety of IT and digital systems.
• Knowledge of applied bookkeeping procedures and experience supporting financial administration.
• Experience with BambooHR and Ceridian payroll systems is an asset.
• Experience with social media platforms and website administration; working knowledge of WordPress is an asset.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a busy environment.
• Excellent written and verbal communication, interpersonal and customer service skills; a second language is an asset.
• Sound judgment and discretion when working with confidential information.
• Understanding of refugee issues and a commitment to anti-racism, access and equity.

What we offer

• Extended health and dental benefits following successful completion of probation.
• Group RRSP program following successful completion of probation.
• Up to 18 paid sick days per year, prorated based on the employee’s start date.
• 3 weeks of vacation and 2 paid float days.
• Affordable staff meals available from our on-site cafeteria for $4.
• A supportive and inclusive workplace committed to anti-racism, access and equity.
• An opportunity to contribute to meaningful work supporting refugees and newcomers

What to expect

• This is a full-time, 18-month contract providing parental leave coverage.
• The standard work week is 40 hours, with occasional evening or weekend work as required.
• The role is primarily office-based, with occasional travel between Sojourn House locations.
• You will work in a dynamic shelter environment supporting employees and managers across different programs and locations.

Sojourn House thanks all applicants but will contact only qualified candidates selected for interviews

Sojourn House is committed to providing an inclusive and accessible recruitment and selection process. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request throughout the recruitment process. Candidates selected for an interview are encouraged to advise us of any accommodation needs in advance so that appropriate arrangements can be made.

Sojourn House is committed to employment equity, anti-racism, access and inclusion, and encourages applications from members of equity-deserving groups.