OnSIS Administrator

York-Catholic-District-School-Board; Aurora; On-site; CAD 49,000 - 63,000; Part time

Job summary

York Catholic District School Board is seeking an OnSIS Administrator for a temporary position. The role involves reviewing and validating student data in the OnSIS system for Ontario elementary schools and submitting accurate information to the Ministry of Education.

The incumbent will interpret ministry regulations, manage enrolment data, generate reports, and coordinate with the SIS vendor, ensuring data quality and audit readiness.

Qualifications

• College diploma in Business or related field required.
• 3–5 years of related experience.
• Knowledge of Edsembli SIS.

Responsibilities

• Review and validate student information for accurate reports to the Ministry/OnSIS.
• Interpret MOE regulations and board policies on student admissions.
• Identify and resolve enrolment discrepancies with school staff; respond to queries via email/phone.
• Generate internal reports for audit and verification.
• Identify SIS data issues and coordinate with the SIS vendor.
• Assign Ontario Education Numbers to new students from the provincial database.
• Contribute to procedures and documentation for SIS data maintenance and audits.

Skills

Interpersonal skills

Analytical thinking

Data management

Independent work

Meeting deadlines

Enrollment data experience

Education

College diploma in Business or related field

Tools

Edsembli SIS

Microsoft Office

Google Docs

Job description

YORK CATHOLIC DISTRICT SCHOOL BOARD

Invites applications for the position of: OnSIS Administrator

OnSIS Administrator

Temporary Position

Exempt Level 4 (Hourly Wage - $35.88 - $45.98 per hour)

Position Summary

The OnSIS Administrator is responsible for reviewing, analyzing and validating information entered into the Student Information System (SIS) for elementary schools and for submitting accurate student data to the Ministry of Education’s Ontario Student Information System (‘OnSIS’).

Major Responsibilities

• Analyze and verify student information to ensure accurate reports are submitted to the Ministry of Education, for the determination of applicable grants;
• Interpret and administer Ministry of Education regulations and register rules as well as Board policies pertaining to student admissions;
• Identify, investigate and resolve any enrolment discrepancies with school staff as required and answer questions related to student information via email/telephone;
• Generate internal reports and Ministry registers for verification, in support of audit requirements;
• Identify, troubleshoot and articulate SIS data/report issues for the submission of trouble tickets to the SIS Vendor;
• Obtain and assign Ontario Education Numbers to new students via the central provincial database; and
• Assist in the development of procedures, documentation and maintenance of processes that support the Student Information System data and Ministry Registers, for reconciliation and audit purposes.

Qualifications and Experience

• College diploma in Business or related field.
• 3-5 years of related experience.
• Knowledge of Edsembli Student Information System.

Skills and Competencies

• Strong interpersonal & communication skills.
• Excellent analytical and data management skills with attention to details and a desire to lead troubleshooting exercises.
• Solid working level knowledge of Microsoft Office & Google Docs.
• Self-motivated, able to work independently and multitask.
• Ability to work under pressure, prioritize tasks and meet reporting deadlines.
• Experience in collection of school board enrolment data and other government processes.

Commitment to Equity

YCDSB is an equal-opportunity employer committed to fostering equity and promoting an inclusive workplace culture that reflects the communities we serve. We are dedicated to building an environment that supports and values the inherent worth of every person in the workforce.

This includes, but is not limited to, Indigenous Peoples, Black individuals, 2SLGBTQ+ persons, women, historically underrepresented groups, and people with visible and non-visible disabilities, all of whom bring a wide range of perspectives, lived experiences, and ideas that enhance our learning and working environment.

Accessibility

The Board is committed to creating an accessible and inclusive workplace. Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require code-protected accommodation through any stage of the recruitment process, please contact [e-mail] prior to the posting closing date so that the appropriate arrangements can be made.

Diversity and Inclusion

Aligned with the YCDSB’s commitment to fostering an inclusive workforce, we encourage applications from candidates whose backgrounds and experiences reflect the communities we serve, including but not limited to those who identify as members of equity-seeking groups protected under the Ontario Human Rights Code. Sharing this information is voluntary, and any details provided will be kept confidential.

Vulnerable Sector Check/Criminal Record and Judicial Matters Check

As a condition of employment with the York Catholic District School Board, the successful candidate will be required to provide a Vulnerable Sector Check or a Criminal Record and Judicial Matters Check, depending on the position applied for. The screening must be issued within the past six (6) months and submitted prior to the commencement of employment with the Board.

Mission Statement

With Jesus Christ as our model, we provide all students with a Catholic education rooted in equity, well-being and learning.

Vision Statement

A recognized leader in Catholic education committed to inclusion, excellence and innovation that develops socially responsible global citizens.

Catholic Education Centre

320 Bloomington Road West, Aurora, Ontario L4G 0M1 - [phone]

Jennifer Sarna

Interim Chief Executive Officer