On-Call Secretary/School Receptionist (Internal/External)

W̱SÁNEĆ School Board; Central Saanich; On-site; CAD 22,000 - 33,000; Part time

Job summary

W̱SÁNEĆ School Board is seeking an On-Call Secretary/School Receptionist to perform office secretarial and receptionist functions across the elementary, leadership secondary, and college programs. The role includes basic accounting duties and managing daily office operations for the administration, daycare, and tribal school departments.

Hours are up to seven per day, with the position being on-call and unionized under BCGEU. Preference given to members of the First Nations community.

Qualifications

• Proficiency in Microsoft Office.
• Typing speed 50 wpm minimum.
• Clear written and verbal communication.
• Preference for knowledge of student incentives and nominal roll.
• Ability to maintain confidentiality with accurate attention to detail.
• Knowledge of WSÁNEĆ School Board policies and procedures is a plus.

Responsibilities

• Provide office secretarial and receptionist functions.
• Assist with basic accounting duties and manage office operations.
• Support administration for the schools and programs listed in the department.
• Maintain professional and confidential handling of records and inquiries.

Skills

Microsoft Office proficiency

Typing speed 50 wpm

Written and verbal communication

Confidentiality

Attention to detail

Knowledge of WSÁNEĆ Policies

Education

Grade 12 + 1 year related experience

Grade 12

Office Administration certificate

Tools

Microsoft Office suite

Job description

Job Title

On-Call Secretary/School Receptionist

Eligibility Status (Internal/External)

*Internal/**External

Department

ȽÁU,WELNEW Elementary School, W̱SÁNEĆ Leadership Secondary School, W̱SÁNEĆ College

Job Status

On-Call

Details

Unionized position with theBritish Columbia General Employees Union (BCGEU)

*Internal Job Postings: Current and past employees as well as W̱SÁNEĆ community members.

**External Job Postings: Open to all individuals not eligible under the internal posting criteria.

Closing Date/Time

Ongoing

SUMMARY

Responsible for providing office secretarial and receptionist functions, accounting duties and manages office operations in the office or school.

SCOPE

Works under the direction of the Executive Assistant or Principal or Director and in accordance with W̱SÁNEĆ School Board policy/procedure to provide services for administration, the Daycare Department, ȽÁU,WELṈEW̱ Tribal School, W̱SÁNEĆ Leadership Secondary School or W̱SÁNEĆ College.The position provides services to students, parents and the public as required.

HOURS OF WORK

Up to seven (7) hrs per day based on a schedule to be determined in accordance with the operational needs of the W̱SÁNEĆ School Board.

REQUIRED COMPETENCIES

• Proficiency in Microsoft Office
• Minimum word processing speed of 50 wpm
• An ability to communicate written & verbally, clearly and constructively
• Knowledge and experience of student incentives and nominal roll is preferred
• Accuracy and attention to detail and ability to maintain confidentiality
• Knowledge of WSÁNEĆ School Board Policies, Procedures and Regulations are an asset

Level 1

• Grade 12 plus one-year related experience

Level 2

• Grade 12
• Certificate in Office Administration plus four-year related experience

Preference will be given to First Nations Ancestry.