Office Services Technician

Osler; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

Osler, a leading business law firm in Canada, seeks an Office Services Technician for its Toronto office. The role involves managing daily office operations, ensuring a safe and organized work environment while providing excellent customer service. Candidates must be reliable, able to lift heavy items, and have effective communication skills. This position offers a chance to work in a dynamic firm culture committed to diversity and inclusion.

Qualifications

• High school diploma plus one year experience in an office environment.
• Ability to handle customer service inquiries and maintain organizational standards.

Responsibilities

• Prepares boardrooms and completes office services requests as scheduled.
• Completes internal moves, mail deliveries, and inventory management.
• Ensures compliance with safety and security guidelines.

Skills

Time management

Organizational skills

Customer service

Communication

Ability to work independently

Ability to lift up to 50 lbs

Education

High school diploma

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Office Services Technician provides routine distribution, premises, purchasing services in the Toronto office, such as furniture and equipment moves, sorting and routing of mail and filling general office supply orders. The successful candidate ensures all work is undertaken and executed in accordance with generally accepted safety and security guidelines.

Hours of Work : 9 : 00 A.M to 5 : 00 P.M.; Monday to Friday

Major Responsibilities

• Prepares boardrooms in the Conference Center and on practice floors for seminars and meetings (both internal and client). Sets up and re-set furniture and equipment as per work order request.
• Completes Office Services requests, as scheduled by the Supervisor. This includes installation of whiteboards, pictures, varidesks and minor repairs.
• Completes scheduled inspections of boardrooms, washrooms, space, first aid kits / NERP supplies. Ensures problem areas are reported to the Office Services Supervisor.
• Completes internal moves / student rotations. Moves boxes, chairs and other furniture as indicated on the MAC spreadsheet. May included tagging of furniture, assisting with the packing of office contents and overseeing outside moving company. Ensures that the office / workstation is presentable once the move is complete (furniture wiped down, garbage / recycling bin and name plate in place).
• Completes Distribution requests; this includes mail, fax and courier requests.
• Delivers / Picks up Interoffice Mail on assigned floors as scheduled. Ensures picked up mail is returned to the mailroom, sorted & processed.
• Fills all orders received via Toronto e-purchasing (Toronto only) and Osler Store (all offices).
• Unpacks incoming purchasing related orders and places items on shelves.

Position Requirements

Education and Experience

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multi task.
• Ability to work independently and be team player.
• Ability to read, write and follow verbal and written instructions.
• Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of individuals.
• Ability to sort and classify information according to established methods.
• Ability to operate hand tools in a safe manner; basic carpentry, mechanical and electrical knowledge an asset.
• Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure.
• Regular attendance and reliability; flexibility to work extra hours when required.
• Required to frequently lift up to 50 lbs.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls please.

LI-SB1

Create a job alert for this search