Office Services Technician

Osler, Hoskin & Harcourt LLP; Toronto; On-site; CAD 45,000 - 52,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP in Toronto is seeking an Office Services Technician to provide routine facilities, distribution and purchasing support for the Toronto office. The successful candidate ensures work follows safety and security guidelines.

This role involves setting up boardrooms, inspecting facilities, assisting with minor repairs, coordinating office moves, processing mail and deliveries, and stocking supplies.

Qualifications

• This position requires a high school diploma plus one year experience working in an office environment.
• An equivalent combination of education, training and experience may be acceptable.
• Knowledge of office practices and procedures.
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multitask.
• Ability to work independently and is a team player.
• Ability to read, write and follow verbal and written instructions.
• Oral communication, customer service, and interpersonal skills needed to interact with a variety of individuals.
• Ability to sort and classify information according to established methods.
• Ability to operate hand tools in a safe manner; basic carpentry, mechanical and electrical knowledge an asset.
• Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure.
• Required to frequently lift up to 50 lbs.
• Regular attendance and reliability, with flexibility to work additional hours when required.
• Computer skills (Microsoft, Outlook, Excel, Word, MCDM)

Responsibilities

• Set up boardrooms in the Conference Centre and on practice floors for internal and client meetings, including arranging furniture and equipment based on meeting requirements
• Conduct routine inspections of boardrooms, washrooms, office spaces, first aid kits, and NERP supplies, and report any issues to the Office Services Supervisor
• Assist with minor office repairs and completes requests to install items in offices, such as whiteboards, pictures and stand-up desks
• Complete all administration associated with internal office moves including moving boxes, chairs, and furniture, helping with packing and unpacking, overseeing outside moving company (when applicable) and ensuring workspaces are clean and ready for use
• Process mail, courier, fax, and distribution requests
• Deliver and collect interoffice mail on assigned floors, and return the collected mail to the mailroom sorted and processed
• Fill all orders received through the internal ordering sites: e-purchasing (Toronto office) and the Osler Store (all offices)
• Receive, unpack, organize, and stock incoming office supplies and purchasing orders

Skills

Time management

Organizational skills

Team player

Reading & writing

Oral communication

Interpersonal skills

Multitasking

Customer service

Attention to detail

Safety consciousness

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Word

MCDM

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 Firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Office Services Supervisor, the Office Services Technician provides routine facilities, distribution and purchasing support for the Toronto office. The successful candidate ensures all work is undertaken and executed in accordance with generally accepted safety and security guidelines.

This job posting is for an existing vacancy.

Major Responsibilities

• Set up boardrooms in the Conference Centre and on practice floors for internal and client meetings, including arranging furniture and equipment based on meeting requirements
• Conduct routine inspections of boardrooms, washrooms, office spaces, first aid kits, and NERP supplies, and report any issues to the Office Services Supervisor
• Assist with minor office repairs and completes requests to install items in offices, such as whiteboards, pictures and stand-up desks
• Complete all administration associated with internal office moves including moving boxes, chairs, and furniture, helping with packing and unpacking, overseeing outside moving company (when applicable) and ensuring workspaces are clean and ready for use
• Process mail, courier, fax, and distribution requests
• Deliver and collect interoffice mail on assigned floors, and return the collected mail to the mailroom sorted and processed
• Fill all orders received through the internal ordering sites: e-purchasing (Toronto office) and the Osler Store (all offices)
• Receive, unpack, organize, and stock incoming office supplies and purchasing orders

Position Requirements

Education and Experience

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Knowledge of office practices and procedures
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multitask
• Ability to work independently and is a team player
• Ability to read, write and follow verbal and written instructions
• Oral communication, customer service, and interpersonal skills needed to interact with a variety of individuals
• Ability to sort and classify information according to established methods
• Ability to operate hand tools in a safe manner; basic carpentry, mechanical and electrical knowledge an asset
• Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure
• Required to frequently lift up to 50 lbs
• Regular attendance and reliability, with flexibility to work additional hours when required
• Computer skills (Microsoft, Outlook, Excel, Word, MCDM)

Compensation

Therange of expected compensation for this position is $45,000 – $52,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.