Office - QC Administrator

Canadian Plains Energy Services; Carlyle; On-site; CAD 42,000 - 63,000; Full time

Job summary

Canadian Plains Energy Services is seeking an Office & QC Administrator to support our operations team in Saskatchewan. The role handles financial administration duties and supports quality control systems across the company.

The position emphasizes accurate data entry, payroll coordination, invoicing and purchasing activities, with responsibility for documenting processes and coordinating internal and external audits. A detail-oriented, organized professional will thrive in this environment.

Qualifications

• Proficient with Excel and accurate data entry
• Experience with Word documents and form filling
• Familiarity with a SharePoint environment
• Strong attention to detail and methodical work style

Responsibilities

• General Administration/Communication/Reception: Represent Canadian Plains in person, on the phone, and through electronic communications; manage area office records; maintain a professional administrative office.
• Payroll: Track and confirm worker hours and data for payroll processing.
• Accounts Receivable/Payable: Prepare, distribute, and track invoices; file incoming invoices for payment.
• Purchasing: Enter and file purchase orders; track against invoices.
• Reporting: Enter, post, and run reports such as transactions, project data, and audits.
• Quality Control: Assist with ongoing management of quality systems; maintain documentation; coordinate audits and training records.

Skills

Excel

Word documents

SharePoint

Attention to detail

Education

Office administration or accounting diploma

2-3 years administrative experience in oilfield construction and services

Tools

SharePoint

Job description

Position Summary

The Office & QC Administrator provides support to our operational team and is approachable, organized, and customer service oriented. This position is responsible for financial administration duties as well as providing support for the implementation and enforcement of quality control and assurance systems and policies throughout Canadian Plains Energy Services.

Core Accountabilities

General Administration/Communication/Reception

Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Prepare and/or proofread written communications. Manage, monitor, and maintain area office records. Dispose or store according to company standards. Maintain a professional and organized administrative office.

Payroll

Track and confirm worker hours and record accurate data for payroll processing.

Accounts Receivable/Payable

Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment.

Purchasing

Enter and file purchase orders and track against incoming invoices.

Reporting

Enter, post, and run reports such as transactions, project data, and requested audits.

Quality Control

• Assist with ongoing management of quality systems, processes, and procedures.
• Maintain internal documentation and systems to ensure that established quality and process procedures are followed.
• Distribute approved process and quality control documents to appropriate personnel.
• Act as point of contact for document quality issues and provide support and solutions regarding quality issues.
• Schedule and coordinate internal and external audits.
• Maintain audit and training databases, and ensure all related records are up to date.

Required

SKILLS, KNOWLEDGE, & ABILITIES

• Good understanding of Excel and an ability to be accurate on entry
• Using Word documents and filling out forms
• Working with a SharePoint environment
• Ability to be methodical with a keen eye for detail

Optional

• Office administration or accounting diploma (i.e. administration, accounting, commerce) is preferred
• A minimum of 2-3 years of administrative experience in the oilfield construction and services industry
• Understanding of Isometrics
• Understanding of P&IDs
• Bluebeam Studio experience

WHO WE ARE

Canadian Plains Energy Services is a Saskatchewan based company and leader in construction and maintenance services to the oil and gas, midstream, transportation, mining, and utility industries across central Canada. With locations across Saskatchewan and Manitoba, Canadian Plains is committed to servicing energy and resource customers.

Canadian Plains Energy Services takes pride in its experienced trades people, experienced project management/supervision and the processes developed to support them; all of which ensure the exceptional execution of any project.

WHY WORKS FOR US

Canadian Plains Energy Services encourages and supports professional development through education and mentorship. We offer comprehensive benefits, a rewarding short term incentive plan, and competitive wages.

Employees are expected to support and participate in a “culture of safety” and adhere to and be ambassadors of Canadian Plains Energy Services’ Code of Conduct and Values, and to treat others with dignity, respect, and fairness.