Office Manager, Philanthropy and Alumni Relations

White Spot; New Westminster; Hybrid; CAD 61,000 - 86,000; Full time

Job summary

A leading educational institution seeks an Office Manager for Philanthropy and Alumni Relations to oversee administrative duties and offer support to leadership. This hybrid role requires a bachelor's degree and extensive administrative experience. The ideal candidate must exhibit excellent organizational and communication skills, with proven abilities in managing projects and supporting strategic initiatives. Join a mission-driven organization dedicated to empowering students and fostering inclusivity.

Benefits

Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Transit-accessible campuses

Hybrid work arrangements for eligible positions

Qualifications

• Minimum five years of senior administrative support experience or equivalent.
• Ability to manage high-pressure tasks and prioritize effectively.
• Experience transcribing meeting minutes.

Responsibilities

• Plan and manage administrative services within the Foundation and Alumni Relations Department.
• Provide confidential support to the Director and Associate Director.
• Monitor key projects and data for strategic initiatives.

Skills

Organizational skills

Communication skills

Analytical skills

Education

Bachelor's degree in a related field

Job description

JOB OPPORTUNITY

Position Information

Location: Hybrid / New Westminster Campus / Coquitlam Campus

Salary Range: Min: $61,316, Control: $81,755, Max: $85,843. Placement within a salary band is typically up to Control Point based upon a review of skills, experience & internal equity. The College may place over Control point in limited circumstances.

The Opportunity

The Office Manager, Philanthropy and Alumni Relations, is responsible for planning, organizing, and managing administrative services within the Foundation and Alumni Relations Department. This role involves creating an efficient administrative infrastructure, providing confidential support to the Director and Associate Director, and monitoring key projects and data to track strategic initiatives.

WHO WE ARE

Do what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, offices, and boardrooms. We strive to make Douglas College one of BC's Top Employers. We seek passionate, motivated individuals to join us in enhancing Canada's top degree-granting college.

Join an institution committed to empowering students, fostering inclusive learning environments, promoting social and environmental responsibility, and supporting healthy workplaces.

WHAT WE OFFER

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Competitive salaries
• Health and Dental Benefits
• Defined-Benefit Pension Plan
• Professional Development funding
• Access to Fitness Centres and Classes

For more benefits information, click here!

WHAT IT TAKES

• Bachelor's degree in a related field plus at least five years of recent senior administrative support experience, or equivalent
• Ability to prioritize and execute tasks in high-pressure environments
• Excellent organizational, presentation, written, and oral communication skills
• Experience taking and transcribing meeting minutes
• Proven analytical and problem-solving abilities

For the Full Job Description, click here.

Additional Information

This full-time position starts on July 21, 2025. Hours are 8:30 am to 4:30 pm, Monday to Friday, with occasional evenings and weekends. Travel between Douglas College locations may be required.

Posting Number: 02542SA

Position Title: Office Manager, Philanthropy and Alumni Relations

Anticipated Start Date: 07/21/2025

End Date: Open

Needs a Criminal Records Check: No

How To Apply

Open Date: 06/23/2025

Close Date: Open Until Filled

Minimum Number of References: 2

Douglas College is committed to diversity, inclusion, and equity. We welcome applications from all groups, including Indigenous Peoples, racialized persons, persons with disabilities, women, LGBTQ+ individuals, and persons of all faiths, ages, marital, and parental statuses.

Qualified internal applicants must apply by December 19, 2024, for first consideration. Apply via the link at the top of this page.