Office Manager, Philanthropy and Alumni Relations

Douglas College; Coquitlam, New Westminster; On-site; CAD 61,000 - 86,000; Full time

Job summary

Douglas College is seeking an Office Manager for its Philanthropy and Alumni Relations department. This full-time position involves managing administrative services, supporting senior leadership, and ensuring efficient operations. Candidates should possess a Bachelor's degree and substantial administrative experience. The role offers a competitive salary and promotes a healthy work-life balance.

Benefits

Excellent Health and Dental Benefits for eligible positions

Defined-Benefit Pension Plan for eligible positions

Professional Development funding

Access to Fitness Centres and Classes

Hybrid work arrangements for eligible positions

Qualifications

• Minimum of five years of recent related experience in a senior administrative support position.
• Ability to effectively prioritize and execute tasks in a high-pressure environment while meeting deadlines.

Responsibilities

• Responsible for planning, organizing and managing administrative services and work processes.
• Provides project support and monitors and reports on key projects.

Skills

Organizational skills

Problem-solving

Analytical skills

Communication skills

Education

Bachelor’s degree in a related area

Job description

Office Manager, Philanthropy and Alumni Relations

Salary Range

Min: $61,316, Control: $81,755, Max: $85,843. Placement within a salary band is typically up to Control Point based upon a review of skills, experience & internal equity. The College may place over Control point in limited circumstances.

The Opportunity

The Office Manager, Philanthropy and Alumni Relations is responsible for planning, organizing and managing administrative services and work processes within the Foundation and Alumni Relations Department. Employing administrative best practices, the Office Manager, Philanthropy and Alumni Relations creates and maintains an efficient and well-coordinated administrative infrastructure and provides administrative and confidential support to the Director, Philanthropy and Alumni Relations and the Associate Director, Annual Giving and Alumni Relations. Provides project support and monitors and reports on key projects and data points to track strategic initiatives.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes
• Completion of a Bachelor’s degree in a related area, plus a minimum of at least five years of recent related experience in a senior administrative support position, or an equivalent combination of training and experience;
• Ability to effectively prioritize and execute tasks in a high-pressure environment while meeting deadlines;
• Excellent organizational, presentation, written and oral communications experience;
• Experience taking and transcribing meeting minutes in a senior administrative environment;
• Proven analytical and problem-solving abilities.

This regular full-time position is available as of July 21, 2025. Regular hours of work are 8:30am to 4:30pm, Monday to Friday; however occasional evenings and weekends may be required.

Travel between Douglas College’s locations and to other locations in the lower mainland as required.

Posting Number

Posting Number 02542SA

Position Title

Position Title Office Manager, Philanthropy and Alumni Relations

Anticipated Start Date

Anticipated Start Date 07/21/2025

End Date

Needs a Criminal Records Check

Needs a Criminal Records Check No

How To Apply

Open Date

Open Date 06/23/2025

Close Date

Open Until Filled Yes

Minimum Number of References

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Qualified internal applicants must apply by December 19, 2024 to be given first consideration. Click the link at the top of this page to apply directly to this posting.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current or former Douglas College employee/student?
  • Current employee
  • Former employee
  • Current student
  • Former student
  • None of the above
• * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)

  (Open Ended Question)

• * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
  • Yes
  • No
  • Not Applicable
• * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

  (Open Ended Question)

• * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
  • Yes, I confirm
  • No, I am not able to meet this requirement
• * How did you first find out about this employment opportunity?
  • Douglas College Careers Site
  • LinkedIn
  • Indeed
  • Social Media (Facebook, Instagram)
  • Personal Referral
  • Agency Referral
  • Professional Association Website
  • Colleges and Institutes Canada (CICAN)
  • Canadian Association of University Teachers (CAUT)
  • Douglas College CareerHUB
  • Career Fair or Other Hiring Event
  • Other
  • Glassdoor