Office Manager

CareerBeacon; Vaughan; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Health plan

Employee & Family Assistance

Wellness reimbursements

Maternity leave top-up

RRSP matching

Training & development

Growth opportunities

Hybrid work schedule

Job summary

Midland Transport is seeking an Office Manager in Concord, ON. The role oversees the terminal's administrative needs, ensures accurate and timely reporting, and maintains KPI tracking to measure progress against plan.

The position offers a competitive salary and benefits with hybrid work schedule options, allowing up to 2 days per week remote work. Candidates will lead the admin team, supervise payroll, and drive safety and process improvements within the terminal.

Qualifications

• Trade certification or college diploma is required.
• 7-10 years of experience in a related field.
• Proficient with Microsoft Office and Kronos - AS400.
• Excellent time management and communication skills, both written and oral.
• Strong organizational and planning skills.
• Attention to detail and ability to solve complex problems.
• Ability to prioritize work and pivot when necessary.
• Experience with payroll.

Responsibilities

• Produce daily and weekly reports for head office to monitor terminal progress.
• Coach and mentor direct reports and demonstrate Irving values.
• Drive employee engagement within the office admin group.
• Ensure employee safety and adherence to company policies.
• Develop understanding of duties of each direct report to monitor KPIs and train new hires.
• Ensure cross-training so colleagues can fill in as needed.
• Oversee all administration in the terminal.
• Coordinate vacation and illness coverage.

Skills

Microsoft Office

Time management

Leadership

Payroll experience

Payroll systems

Education

Trade certification or college diploma

Tools

Kronos - AS400

Job description

JOB DESCRIPTION

Midland Transport is currently seeking an Office Manager in Concord, ON. The Office Manager will oversee the administrative needs of the Terminal ensuring all other departments are recording activity accurately and in a timely manner. Keeping pertinent metrics of progress vs plan for the terminal.

Midland is proud to offer a competitive salary and benefits package, including but not limited to:

• A flexible health, drug, dental, and vision plan
• Employee & Family Assistance Programs
• Health & wellness reimbursements, includes gym memberships, fitness classes or online workout programs
• Maternity leave top-up program (if applicable)
• RRSP matching program
• Opportunities to take part in job related training and development as well as 24/7 access to online curated learning
• Growth and progression opportunities within Midland and the larger network of the JD Irving group of companies
• Hybrid Work Schedule (if applicable) to provide you the flexibility to work from home up to 2 days per week

RESPONSIBILITIES

• Working reports daily and weekly to provide the info required by H/O to monitor the Terminals progress also working other reports, and oversees payroll function for Terminal.
• Responsible for the development, coaching and mentoring of direct reports, and for demonstrating excellent leadership characteristics and the Irving Values
• Responsible for the achievement of employee engagement within the office admin group.
• Responsible for employee safety and fostering a safe work environment that adheres to the company's policies and procedures
• In charge of developing a competent understanding of duties of each direct report to monitor KPIs and provide training to new hires.
• Ensure cross training is done for fellow co-workers to fill in and assist when necessary
• Ensure all areas in the administration provided by the terminal are covered.
• Making sure vacation and illness in certain positions are covered

QUALIFICATIONS

• Trade certification or college diploma
• 7-10 years experience in related field
• Proficient with Microsoft Office and Kronos - AS400
• Excellent time management and communication skills - written and oral
• Strong organizational and planning skills
• Attention to detail and ability to solve complex problems
• Ability to prioritize work and pivot when necessary
• Experience with payroll

ABOUT US

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers.

Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment.

We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria.

We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully.

If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

ABOUT THE TEAM

At Midland, we're not just moving freight - we're building the next generation of transportation. We've been one of the most trusted carriers in Canada and the United States for over 55 years. We are driven by superior quality service, innovation, and a commitment to excellence. We're investing in technology to deliver measurable customer-focused solutions, and we're also committed to sustainability and growth.

Joining Midland means becoming part of a dynamic company that values safety, continuous improvement, and results. Our employees are the driving force behind our success, and we're proud to foster a workplace where talent thrives, ideas are valued, and careers are built for the long haul. Whether on the road or in a service centre or office, every Midland employee helps build lasting relationships with our customers. We're looking for motivated and skilled people who want to contribute to our high-performing team and be part of a business that is growing, evolving, and setting the standard in transportation and logistics.

Let's drive success together.