Office Manager

Light & Wonder, Inc.; Montreal; On-site; CAD 60,000 - 80,000; Part time

Job summary

Light & Wonder, Inc. is looking for an Office Manager to maintain an efficient and welcoming office environment. This part-time role involves handling administrative tasks, vendor coordination, and managing office supplies while ensuring a safe and compliant workspace. Join a modern workplace dedicated to employee development and wellbeing.

Benefits

Competitive benefits

Development opportunities

Flexible working practices

Qualifications

• Experience in office management is preferred.
• Strong vendor coordination experience.
• Ability to manage office supplies and maintain an organized workspace.

Responsibilities

• Manage incoming mail and invoices efficiently.
• Coordinate with vendors for office supplies and services.
• Oversee office safety and compliance measures.

Skills

Organization

Communication

Proactivity

Job description

iGaming:
If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital teamleads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers.

Position Summary

This is a part-time role that requires presence at the office two days a week.

We are seeking a dedicated and organized Office Manager to ensure the smooth operation of our office and support an efficient, safe, and welcoming work environment. This role involves handling essential administrative tasks, vendor coordination, timesheet management, and organizing company events, as well as maintaining our office facilities with care and professionalism.

Key Responsibilities

Local Expenses Management

Receive and manage incoming mail.

Process invoices for necessary services (cleaning, utilities, internet, etc.) and collaboration with the Accounts Payables department.

Perform follow-ups as needed to ensure payments are made promptly.

Vendor and Provider Coordination

Act as the primary liaison with the landlord and ensure open communication on any building-related issues.

Coordinate with cleaning services and other local providers (e.g., coffee supply, event vendors) to maintain a well-stocked and clean office environment.

Safety & Compliance

Print and update safety and security posters as per requirements, keeping the office compliant and informed.

Support ISO 20071 certification processes, ensuring facilities-related standards are met.

Timesheet and Reporting Management

Collect and review monthly timesheets for all Canadian employees, preparing and forwarding them to Payroll and relevant corporate groups accurately and on time.

Head of the Social Committee

Organize office events, including lunches, breakfasts, team gatherings, and holiday celebrations.

Manage ordering, setup, and cleanup for events to provide an enjoyable experience for all employees.

Recognize birthdays and work anniversaries, ensuring employees feel valued and appreciated.

Office Supplies & Purchasing

Manage the procurement of office necessities, including hygiene supplies (soap, paper towels, toilet paper, etc.), refreshments, and snacks.

Decorate the office for seasonal occasions (e.g., Halloween, holidays) to maintain a welcoming and engaging environment.

We are looking for someone who is highly organized, proactive, and committed to maintaining a high standard of office management. If you excel in creating a well-functioning and professional office environment and take pride in supporting team well-being, we encourage you to apply.

Required experience and qualifications

Any combination of relevant experience and training will be considered for this role.

Additional Information

Why would you enjoy working with us at Light & Wonder?

Competitive benefits, an open and supportive environment as well as a modern and exciting workplace

Tangible and genuine development - at Light & Wonder, you can take your career where you want it to go!

And if that’s not enough;you will get to enjoyastunning work locationand flexibleworking practiceswhilst we provide you with theguidanceand developmentskills you need to progress quickly andenhance your career.

#LI-igaming #LI-Hybrid

Qualifications

About Us

Light & Wonder, Inc. is the leading cross-platform global games company. Through our three unique, yet highly complementary businesses, we deliverunforgettable experiences by combining the exceptional talents of our 7,000+ member team, with a deep understanding of our customers and players.We create immersive content that forges lasting connections with players, wherever they choose to engage. At Light & Wonder, it’s all about the games. The Company is committed to the highest standards of integrity, from promoting player responsibility to implementing sustainable practices.

At Light & Wonder, your safety is our top priority, and we want to alert you to an increase in fraudulent job postings. These scams often use a company’s name and branding to lure applicants into providing sensitive information or paying fees.

To protect yourself:

Use trusted job platforms: Only apply for jobs through reputable job platforms and our official company career site www.lnw.com/careers

Be cautious of requests for money: Light & Wonder will never ask you to send money or pay any fees in connection with a job offer.

If you encounter a job posting that seems suspicious or receive communication requesting payment, please report it to us immediately at [e-mail]

Please stay vigilant and protect yourself from potential scams. If anyone claiming to represent Light & Wonder asks for payment, report it to us promptly.