office manager

Government of Canada - Atlantic; Lucasville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading public sector organization is seeking an Administrative Support officer to manage and coordinate office services in a fast-paced environment. The role requires 1-2 years of relevant experience in administration and proficiency in various software tools, including MS Office. Candidates should possess strong communication skills, be organized, and excel at multitasking. This position is on-site and offers various health and financial benefits including a pension plan and health care.

Benefits

Dental plan

Health care plan

Pension plan

Registered Retirement Savings Plan (RRSP)

Deferred Profit Sharing Plan (DPSP)

Free parking available

Qualifications

• 1-2 years of experience in administration.
• Knowledge in project management and accounting.
• Ability to work independently and handle a fast-paced environment.

Responsibilities

• Implement and review administrative procedures.
• Delegate work and establish work priorities.
• Assist in the preparation of operating budget.

Skills

Attention to detail

Time management

Organized

Excellent oral communication

Excellent written communication

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

Accounting software

Electronic mail

Electronic scheduler

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction company

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Office management

Supervision

• No supervision responsibility

Experience and specialization Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• Quick Books
• Social Media
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Windows
• MS Word
• Project management software
• Google Drive

Area of specialization

• Project management
• Accounting

Additional information Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits Health benefits

• Dental plan
• Health care plan

Financial benefits

• Pension plan
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Deferred Profit Sharing Plan (DPSP)
• Free parking available