Office Manager

Canadian Orthodontic Partners; Keswick; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading orthodontic service provider is seeking a full-time Office Manager based in Ontario to oversee operations and enhance team performance at their clinics. The role requires strong organizational, leadership, and financial management skills, with a focus on improving patient care and operational efficiency. Ideal candidates will have 3+ years of experience managing multiple locations. Comprehensive benefits and career growth opportunities are offered.

Benefits

Competitive Salary

Comprehensive Benefits Package

Educational Reimbursement Program

Real Career Growth Opportunities

Qualifications

• 3+ years in an operations role within health care, retail, or similar industry managing multiple locations.
• Excellent organizational skills.
• Previous experience managing, coaching, and motivating to achieve operational results.

Responsibilities

• Build and execute plans to improve daily operations.
• Manage day-to-day operations including staff scheduling, finances, inventory.
• Respond to clinical and operational issues in a timely manner.

Skills

Organizational skills

Leadership

Communication

Financial management

Coaching

Education

Post-secondary education in Business or Health Care

Job description

docbraces Thornhill and Keswick is looking for a full-time Office Manager for a 12-month contract to lead our Thornhill and Keswick, ON teams. Canadian Orthodontic Partners provides support services to docbraces and our national network of Orthodontic clinics. We provide an enhanced level of patient care and service experience in our clinics putting patient care above all else. Come join a team that provides the tools necessary for growth, access to a network of like-minded colleagues and the business guidance necessary for success.

What We Offer

• Competitive Salary
• Comprehensive Benefits Package including Medical, Dental, Vision, and Orthodontic Coverage for employees and their families.
• Educational Reimbursement Program.
• Real Career Growth Opportunities.

Role Outline

The Office Manager is responsible for the overall operations, development, efficiency and effectiveness of all deliverables within our clinics. You will play a critical role in enhancing practice performance, leading your teams, and increasing patient care. The Office Manager should be highly organized, self-motivated, great leadership and interpersonal skills.

Key Responsibilities

• Build and execute plans to improve daily operations, ensuring maximum productivity, operational excellence & efficiency.
• Manage day to day operations including staff scheduling, finances, inventory, and people management.
• Understands the roles and responsibilities for all positions in the clinic.
• Respond to clinical and operational issues in a timely and professional manner.
• Ensure effective team and patient scheduling.
• Promotes employee engagement and creates a culture with clear expectations and accountabilities.
• Communicates targets and company priorities.
• Create a culture of safety awareness and personal accountability.
• Motivates, guides, coaches team members in production target achievement.
• Execute all internal office procedures and practices.

Qualifications

• 3+ years in an operations role within health care, retail, or similar industry managing multiple locations.
• Excellent organizational skills.
• Previous experience managing, coaching, and motivating to achieve operational results.
• Solid understanding of financial management.
• Leadership qualities, with good communication skills
• Post-secondary education in Business, or a Health Care discipline.

If you are a dynamic, energetic leader with a strong business acumen and the ability to maintain composure while managing competing priorities in a multi-site environment, we invite you to apply!