Office Manager

Thompson Rivers University; Kamloops; On-site; CAD 49,000 - 57,000; Full time

Job summary

A leading organization is seeking an Office Manager to oversee administrative operations at their legal clinic. The ideal candidate will manage case files, support students, and ensure efficient office practices. This role requires strong communication skills and knowledge of the Canadian legal system, along with the ability to handle multiple priorities. The position offers a competitive starting salary with generous vacation days.

Benefits

30 vacation days annually

Qualifications

• Experience with litigation matters.
• Experience serving low-income clients respectfully.

Responsibilities

• Providing administrative assistance to the Executive Director.
• Maintaining the online file management system.
• Collaborating with the Executive Director on finances.

Skills

Knowledge of the Canadian legal system

Strong written and verbal communication skills

Ability to manage multiple priorities

Diplomacy and discretion

Education

Post-secondary degree or diploma

Paralegal or legal assistant qualification

Tools

Microsoft Office

Job description

TRU CLC’s mandate is to provide legal services to low-income clients while offering practical learning opportunities for students from the TRU Faculty of Law. This includes managing case files, community outreach, and public legal education.

Position Overview

The Office Manager reports to the Executive Director and is responsible for the efficient operation of administrative matters at the Clinic. The ideal candidate is energetic, organized, and possesses excellent interpersonal skills.

Compensation and Benefits

The starting salary is $49,000, which may be reduced if the candidate opts for a benefit package and RRSP matching. The Office Manager is entitled to 30 vacation days annually.

TRU CLC is operated by the TRU Legal Clinic Society, an independent non-profit, and employees are not TRU employees.

Major Responsibilities

1. Providing administrative assistance to the Executive Director and supervising lawyers as needed.
2. Screening phone calls, assessing client eligibility, and scheduling initial intake interviews.
3. Maintaining the online file management system.
4. Recommending policy or procedural changes to improve office efficiency.
5. Supporting and guiding students on administrative practices.
6. Collaborating with the Executive Director to monitor finances and order supplies.

Reporting Structure

Reports to the Executive Director, TRU CLC.

Qualifications

Required Knowledge and Skills

• Knowledge of the Canadian legal system.
• Post-secondary degree or diploma; paralegal or legal assistant qualification preferred.
• Experience with litigation matters.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel).
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work collaboratively.
• Experience serving low-income clients and persons with disabilities respectfully and sensitively.
• Diplomacy and discretion with confidential information.
• Experience with budgeting and financial management.

Only shortlisted candidates will be contacted. For inquiries, contact TRU CLC Executive Director Ted Murray at temurray@.

TRU CLC values diversity and encourages applications from all qualified individuals, including marginalized groups.