Office Manager

Stormont Partners; Dartmouth; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading Canadian merchant bank seeks an Office Manager to join its energetic team. This part-time role involves handling various administrative tasks and supporting the management team in daily operations. Ideal candidates will have significant experience in office management, strong English communication skills, and excellent organizational abilities.

Qualifications

• Minimum 5 years experience in office management or administrative support.
• Fluent in English with strong organizational and interpersonal skills.
• Ability to work independently and in a professional team environment.

Responsibilities

• Manage day-to-day office activities, including meetings and team events.
• Provide executive assistant support to senior management.
• Coordinate with office vendors and maintain office supply inventory.

Skills

Organizational skills

Interpersonal skills

Client service skills

Fluency in English

Tools

Microsoft Office Suite

Job description

Stormont Partners is a merchant bank located in downtown Toronto, providing investment management and advisory services to the Canadian real estate industry.We provide traditional investment banking services, including advice on corporate strategy, public and private company mergers and acquisitions, asset brokerage, structured transaction advisory and project and corporate finance. Stormont also invests in various real estate strategies and co-investments with external funding partners.

The Role

At Stormont, we are a small but growing team of twelve young and energetic real estate professionals.The Officer Manager should have the ability, personality and aptitude to work well in this dynamic team environment. The role will be part-time in nature, with flexible hours (e.g. either (i) 4 days per week, 6 hours per day, or (ii) 3 days per week, 8 hours per day).Remote work will not be an option for this position.

Responsibilities

The Office Manager role will be broad ranging in nature, with primary responsibility for the following administrative functions :

• General day-to-day office management, including coordinating in-office meetings and team events, welcoming visitors, new employee onboarding, etc.
• Maintaining an orderly office, including mail pickup, ordering office supplies, business cards
• Executive assistant function to the senior management team, including calendar management, arranging and managing client meetings / lunches / dinners, arranging travel and conferences, etc.
• Executing various other administrative duties, as required to support the senior management team, such as taking meeting minutes of shareholder and investor meetings, investor mail-outs, etc.
• Liaising with office vendors and service providers to Stormont, including IT building management, office supply deliveries, printer management, etc.

The position will provide an excellent opportunity for the successful candidate to work with an experienced team of leading industry professionals, in a uniquely entrepreneurial environment.

Qualifications and Experience

• Minimum 5 years experience as an officer manager or administrative assistant
• Technically proficient in Microsoft Office Suite (principally, Outlook, Word and Excel)
• Professional and presentable, with strong organizational, interpersonal and client service skills.Fluent and proficient English is required
• Demonstrated ability to work independently, diligently, strong drive and initiative
• Ability to work well in a growing, dynamic and professional team environment
• Applicants must have existing Canadian residency and a valid work permit, where applicable