Office Manager

Sienna Senior Living; Clarence-Rockland; On-site; CAD 49,000 - 61,000; Full time

Benefits offered by this job

Health & Dental benefits program

RRSP with employer match

Share Ownership and Reward Program (SO

Employee Share Purchase Plan

Job summary

Sienna Senior Living seeks an Office Manager at Aspira Rockland Manor Retirement Living to oversee daily administrative functions, resident accounts, payroll submissions and financial records.

The role requires strong MS Office skills, experience with HRIS, Yardi and PCC systems, and attention to detail, with bilingual English/French preferred. Healthcare experience is a plus and you will contribute to a caring, compliant environment.

Qualifications

• Diploma in Business Administration, Accounting, or related discipline.
• Strong MS Office skills (Outlook, Excel, Word) with understanding of HRIS, Yardi and PCC systems.
• Exceptional organizational skills and meticulous attention to detail, with deadlines.
• Bilingual English/French preferred.
• Robust problem-solving abilities.
• Knowledge of payroll processes, time and attendance, and employment legislation related to pay.
• Healthcare experience is beneficial.

Responsibilities

• Facilitate move-in and discharge processes ensuring contracts and POA documentation are complete and compliant.
• Handle processing of annual rent and additional charges to residents' accounts.
• Generate billing and reconcile invoices, payments, and tax documents.
• Assist residents with financial assistance options and updating documents.
• Address financial inquiries from residents, families, and vendors; escalate as needed.
• Maintain precise records, produce monthly reports and explain discrepancies in AR/AP.
• Oversee petty cash and trust fund disbursements.
• Create and manage Purchase Orders and purchase journals.
• Prepare bi-weekly payroll reports for timely processing.

Skills

Organizational skills

Attention to detail

Problem-solving

Bilingual English/French

Education

Diploma in Business Administration or Accounting

Tools

MS Office

HRIS

Yardi

PCC systems

Job description

Office Manager | Full-time
Aspira Rockland Manor Retirement Living
Salary$49,117 - $61,397
This posting is for an new vacancy.

At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-drive culture, one that is centered on cultivating happiness in daily life!

We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. In this role, you will oversee Resident Accounts, Accounting procedures, processes and records, bi-weekly payroll submissions and other administrative functions.

What We Offer

We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional needs:

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What You Will be Doing

• Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts and power of attorney, adhering to both organizational and legal standards
• Handle the processing of annual rent and additional charges to residents' accounts
• Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
• Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents
• Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed
• Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
• Oversee a petty cash system and a trust fund for petty cash disbursements
• Create and manage Purchase Orders and maintain purchase journals
• Compile and submit bi-weekly payroll reports for timely payroll processing

Who You Are

• Educated with a diploma in Business Administration, Accounting, or a related discipline
• Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems
• Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines
• Bilingual proficiency English and French preferred
• Demonstrates robust problem-solving abilities
• Well-versed in payroll processes, including time and attendance systems, and HR practices
• Knowledgeable about collective agreements and employment legislation related to pay
• Beneficial if you have previous experience in a healthcare environment

What you need to know

• Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong. We seek applicants with diverse backgrounds and have a wide range of abilities. Sienna provides an accessible candidate experience
• You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province
• Sienna Senior Living may utilize artificial intelligence to screen and assess applicants for this position.