Office Manager

The Mullings Group; British Columbia; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to support a prominent business owner. This dynamic role involves managing a variety of administrative and bookkeeping tasks while offering versatile support across multiple ventures. The ideal candidate will be highly organized, adaptable, and possess exceptional multitasking skills to handle shifting priorities efficiently. With a focus on collaboration and communication, this position offers the opportunity to work in a hybrid environment, making it perfect for someone looking to thrive in a fast-paced setting.

Qualifications

• 5+ years of experience in administrative roles.
• Proficient in Microsoft Office Suite with strong attention to detail.

Responsibilities

• Manage calendars and coordinate communications effectively.
• Provide comprehensive executive and administrative support.

Skills

Microsoft Office Suite

Organizational Skills

Time Management

Communication Skills

Interpersonal Skills

Education

5+ years in Office Management or related field

Tools

Apple Products

Job description

1 month ago Be among the first 25 applicants

This range is provided by The Mullings Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$70,000.00/yr - CA$100,000.00/yr

Direct message the job poster from The Mullings Group

The Opportunity

The Mullings Group Search Canada is seeking a highly organized, reliable, and proactive Office Manager to provide comprehensive support to a prominent business owner and entrepreneur. This role involves managing a diverse array of administrative and bookkeeping tasks, as well as offering versatile support across multiple businesses and personal properties. We are looking for a flexible and adaptable professional with exceptional organizational and multitasking skills, who can efficiently handle shifting priorities and responsibilities.

This role is eligible for hybrid work based out of Victoria, BC.

Responsibilities

• Manages and coordinates calendars and contact lists to ensure efficient use of time and communication, aligning with personal and business priorities and strategies.
• Provides comprehensive executive and administrative support, including drafting communications, managing document systems, reviewing and improving processes, and maintaining office operations, including supplies and facilities upkeep.
• Helps organize and execute special events, working closely with staff and other stakeholders to ensure successful planning and flawless execution.
• Works alongside the corporate flight operations team to coordinate domestic and international travel planning, as well as event planning (ticket bookings).
• Collaborates with IT to ensure all technology requirements are met and to proactively address any technical challenges.
• Coordinates and manages vendor services, including setup, invoice verification, authorization, and payment processing for contracted professionals and services.
• Manages comprehensive financial operations, including cash transactions, tax compliance, accounting, payroll processing, record-keeping, credit card reconciliation, regulatory compliance, and corporate documentation, ensuring accuracy, timeliness, and adherence to all legal and financial requirements.
• Acts as a liaison between key stakeholders to facilitate communication and relationship-building, while also providing day-to-day support to the Owner by managing personal tasks and errands as needed.

Qualifications

• A minimum of five (5) years of experience in an Office Manager, Executive Assistant, Personal Assistant, or Administrative Assistant position.
• A valid class 5 driver’s license, clean drivers abstract, and operational vehicle are required.
• A valid Canadian passport with the ability to travel both domestically and internationally, on an as required basis.
• Ability to maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect boundaries.
• Highly competent in software applications, specifically Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Apple products.
• Highly organized with excellent time management skills with the ability to set, commit to and meet deadlines.
• Service-oriented, proactive, self-starter with an excellent attention to detail.
• Strong written and verbal communication skills, combined with solid interpersonal abilities, enable effective collaboration in diverse work environments and seamless engagement with executives, staff, and external stakeholders at all levels.
• Flexibility required with schedule availability for evenings, weekends, holidays, and additional hours.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration

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