Office Manager

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO); Big Trout Lake; On-site; CAD 52,000 - 66,000; Full time

Job summary

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO) seeks an Office Manager to keep the office running smoothly and oversee administrative support. This role reports to the KIDO Director and requires strong English communication and confidentiality.

Five years in a frontline nonprofit setting, proficiency with MS Office, and a valid driver’s license are essential. Travel within KI communities may be required as part of duties.

Qualifications

• High school diploma or equivalent preferred.
• Minimum five years experience in a front-line nonprofit office setting.
• Excellent verbal and written communication in English; basic Anishininiimowin helpful.
• Proficiency with Microsoft Excel, Word and Outlook.
• Ability to maintain confidentiality and work with accuracy.

Responsibilities

• Keep the office running smoothly and oversee administrative support.
• Answer and relay inquiries via telephone and website.
• Prepare Case Review and Case Management meeting documents.
• Book boardroom(s) for meetings and training; schedule meetings and manage databases.
• Arrange transportation and accommodations as required.
• Organize MDK events and complete required trainings.
• Prepare letters, presentations, and reports; ensure invoicing and payments are on time.
• Host guests in the reception area and maintain professional conduct.
• Sign confidentiality oath and adhere to KIDO policies.
• Monitor attendance reports and support a team environment.

Skills

Verbal communication

Written communication

Anishininiimowin basics

Attention to detail

Confidentiality

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Who We Are

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (“KIDO”) is the KI FamilyLaw and its Maamao Dibenjikewin Kanawaabajikewin (“MDK”) service model carries out child and familyservices, but KIDO is much broader than mainstream services. It is specific to KI Nation and is animportant exercise of Miinikozowin (inherent power) by KI and aims to restore kayaash egwa miinaahchaako kikinohamaakewinan (traditional and spiritual teachings of KI).

Kitchenuhmaykoosib Inninuwug

Vision Statement

To reach a goal of a healthy self, healthy dibenjikewin (family), and a healthy community. Our ancestors held everything sacred and thanked Kishe-Manido (Creator) for all that had been given, including the foundation to guide a strong community composed of healthy dibenjikewinan(families) who are raising awaashishag (children) and/or oshkaadizag (youth) grounded in their cultureand language.

Position Summary

The Office Manager is responsible for keeping the office running smoothly and overseeing administrative support. This position will report to and be responsible to the KIDO Director.

Duties & Responsibilities

• Answer and relay telephone and website inquiries.
• To assist with the preparation of Case Review and Case Management meeting documents.
• To make bookings for boardroom(s) for meetings and training purposes.
• Must organize and schedule meetings and appointments within the office and manage databases.
• Book transportation and accommodations as required.
• Organize MDK events, including dibenjikewin onajikewin.
• Order stationery, brochures, and IT equipment.
• Preparing letters, presentations, and reports.
• Ensure that all items are invoiced and paid on time.
• Host guests and visitors in a courteous manner while in the reception area of the office.
• Must approach all their work based on love and compassion; and remain professional and set aside personal issues, keeping an open mind and not being judgmental.
• Follow and understand the duties in KIDO and the MDK policy.
• Participate in training and complete the training required under KIDO.
• To monitor the employee attendance reports during regular work hours.
• To maintain confidentiality while carrying out tasks, and sign an Oath of Confidentiality.
• Other duties as required.

Qualifications

• Attainment of either a high school or a combination of education and work experience resulting in similar skill is preferred.
• A minimum of five (5) years experience in a front-line non-profit office setting is required.
• Must be personable, professional, and reliable for attendance to work.
• Must have excellent verbal and written communication skills in English and a good verbal command of Anishininiimowin language.
• Knowledge of Office administrator responsibilities, systems and procedures.
• Hands on experience with office machines (e.g. fax machines, printers, computers i.e. setting up audio and visual for zoom meetings)
• Ability to be organized with a strong eye for detail.
• Must possess good knowledge and expertise of Microsoft Excel, Word, and Outlook.
• Must be able to work in a team setting and to multi-task when required.
• Have an interest in learning new skills and upgrading educational level, for which on the job training will be provided in order to better serve to dibenjikewin, awaashish and oshkaadiz of KI.
• Working knowledge of KIDO and the MDK Service Model.
• Preference given to those that have experience and understanding of the history of KI, including the traditional culture and the impacts colonization has had on the community; but anyone without this will receive required training and a textbook on the community will be provided.
• Must carry out KIDO principles, mission, and values.
• Professional integrity and ability to maintain confidentiality are essential.
• Ability to manage time of assigned duties and work flexible hours is essential.
• A valid driver’s license is mandatory.
• A Criminal Record Check, with a Vulnerable Sector Check, is required.
• Ability to travel is required (KI, Sioux Lookout, Thunder Bay).

Health & Safety

Applying for this Position

We encourage you to use the online application form below to apply for this position - however, other options unique to our locations may be listed below (if applicable) for your convenience.