Office & Finance Administrator

Springwater Painting Co. Inc.; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a motivated Office & Finance Administrator to join their dynamic team. This role is crucial for ensuring smooth operations by managing client inquiries, processing payroll, and maintaining organized systems. The ideal candidate will thrive in a supportive environment, showcasing strong organizational skills and a commitment to exceptional client service. Join a growing company that values professionalism and offers opportunities for career advancement while being part of a positive team culture. If you are detail-oriented and ready to contribute to a thriving business, this is the perfect opportunity for you.

Benefits

Paid Statutory Holidays

Career Growth Opportunities

Paid Training

Supportive Team Environment

Qualifications

• Detail-oriented with strong organizational skills and a client-focused approach.
• Experience in financial tasks such as payroll and invoicing is beneficial.

Responsibilities

• Manage client inquiries and assist with project administration.
• Process payroll, invoices, and maintain organized project files.

Skills

Organizational Skills

Communication Skills

Financial Administration

CRM Systems

QuickBooks

Tools

Jobber

QuickBooks

Job description

Direct message the job poster from Springwater Painting Co. Inc.

Founder & President at Springwater Painting Co.

About Us:

At Springwater Painting Co., we specialize in residential and commercial painting services across Simcoe County, Muskoka, and surrounding areas. We pride ourselves on delivering exceptional craftsmanship, outstanding customer service, and a professional, supportive team environment. As our company continues to grow, we're looking for a detail-oriented and motivated Office & Finance Administrator to join our team and support our operations, finance, and client intake processes.

Position Overview:

The Office & Finance Administrator will play a key role in keeping our business running smoothly. This position involves managing lead intake, assisting with project administration, processing payroll and invoices, and helping to maintain organized internal systems. The ideal candidate will be highly organized, client-focused, and confident handling basic financial tasks.

Key Responsibilities:

• Manage incoming client inquiries and schedule quoting appointments for our sales team.
• Enter and maintain accurate data in our CRM, Jobber (project management platform), and QuickBooks (accounting software).
• Set up new projects once quotes are approved, including creating project files, issuing deposit and final invoices, and sending client onboarding materials.
• Manage commercial project invoicing, including tracking progress billing and ensuring alignment with client billing cycles and requirements.
• Process weekly payroll and independent contractor payments.
• Track accounts receivable and payable, including following up on outstanding invoices and vendor payments.
• Maintain organized project files and office documentation.
• Order office supplies and support general office organization.
• Assist leadership with administrative tasks as needed.

What We're Looking For:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities calmly and professionally.
• Basic financial administration experience (payroll, invoicing, AR/AP) is an asset.
• Experience with CRM systems, QuickBooks, and/or project management software preferred (or willingness to learn).
• Positive attitude and a commitment to professionalism and client service.

Compensation:

• $22–$25 per hour, based on experience and skill set.

Benefits of Joining Our Team:

• Paid statutory holidays
• Positive, supportive team environment
• Opportunities for career growth as the company expands
• Paid training on company systems and workflows
• Stability with a growing, well-respected company in Simcoe County

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Construction

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