Office & Facility Manager - VIE [F/M/X]

Mantu; Montreal; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Office & Facility Manager, where you will enhance workplace experiences and ensure safety and compliance. This role involves managing office supplies, vendor relationships, and cost analysis while promoting sustainability initiatives. You'll thrive in a dynamic, international environment and be a key ambassador for the company's values. If you have a passion for customer service and effective communication, this is the perfect opportunity to make a significant impact.

Qualifications

• Fluent in the local language and English.
• Interest in the Office Manager role and dynamic environments.

Responsibilities

• Deliver a welcoming experience to employees, clients, and visitors.
• Ensure compliance with Data Protection policies and manage security incidents.

Skills

Customer service orientation

Effective communication

Adaptability

Problem-solving

Empathy

Organizational skills

Attention to detail

Proficiency in Microsoft Excel

Education

Bachelor's degree

Job description

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Who are we?

Mantu is an independent international consulting company, founded in 2007. It brings together expert and complementary brands to address all business transformation challenges.

Its activities are divided into four practices:

• Leadership & Advocacy
• Technology
• Digital Marketing & Experience
• Total Talent Management

With a mission to connect and empower companies with leading teams and technology, Mantu operates from Geneva, Switzerland, with a community of 12,000 talented people across more than 60 countries and a turnover of 1 billion euros.

Job Description

As an Office Manager, you will oversee and improve various aspects of our office environment, focusing on customer service and creating a positive workplace experience. You will represent Mantu through your actions and interactions.

Key Responsibilities:

Workplace Experience:

• Deliver a welcoming and professional experience to employees, clients, and visitors.
• Assist HR with onboarding and offboarding processes.
• Maintain up-to-date office information and manage communications and mail delivery.
• Plan and coordinate onsite and offsite events.

Safety, Emergency Management, and Data Protection:

• Ensure compliance with Data Protection policies.
• Manage access control databases.
• Report and follow up on security incidents.
• Conduct maintenance for fire detection and extinguishment systems.
• Organize evacuation drills and emergency procedures.

Cost Management, Office Services & Supplies:

• Ensure availability of office supplies and services.
• Evaluate suppliers and manage vendor relationships.
• Analyze office P&L and budgets for cost control.
• Oversee inventory of IT devices.

Facility Management:

• Maintain a clean, well-maintained office environment.
• Support fit-out and refurbishment projects.

Sustainability:

• Implement initiatives to reduce CO2 emissions and waste.

Your Profile:

• Fluent in the local language and English.
• Bachelor's degree.
• Interest in the Office Manager role.
• Proficiency in Microsoft Excel.
• Interest in working in a dynamic, international environment.
• Mastery of generative AI is a plus.

Essential Soft Skills:

• Customer service orientation
• Effective communication
• Adaptability
• Problem-solving
• Empathy
• Organizational skills
• Attention to detail

Nice to Have:

• Tech-savviness
• Interest in AI applications
• Project management skills

As an ambassador of Mantu, embody the company's values and commitment to excellence.

Mantu Group is proud to be an equal-opportunity workplace, committed to diversity and inclusion. We welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.