office coordinator

Government of Canada; Vaughan; On-site; CAD 40,000 - 60,000; Full time

Job summary

The Government of Canada is seeking an Administrative Support professional for a role in Vaughan. The position involves evaluating administrative procedures, coordinating office services, and overseeing administrative tasks to ensure efficient operations. Ideal candidates will hold a bachelor's degree and have strong proficiency in MS Office tools, along with organizational and interpersonal skills to handle diverse responsibilities in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 1-2 years administrative experience preferred.
• Proficiency in MS Office suite and Quick Books.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.

Skills

Attention to detail

Time management

Organized

Flexibility

Efficient interpersonal skills

Ability to multitask

Education

Bachelor's degree

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Quick Books

Social Media

Job description

Overview Languages

English

Education

• Bachelor's degree

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Type and proofread correspondence, forms and other documents

Experience and specialization Computer and technology knowledge

• Quick Books
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Ability to multitask
• Time management
• Team player