Office Coordinator

Mosaic Homes; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

Mosaic Homes is seeking an exceptional Office Coordinator to ensure smooth office operations in a full-time role. The ideal candidate is organized, polished, and passionate about providing outstanding service. Key responsibilities include managing phone calls, greeting guests, ensuring the office remains organized, and coordinating social events. This position offers a vibrant working environment with opportunities for professional growth.

Benefits

Professional development support

Leadership training and mentorship programs

Company paid benefits such as RRSP match

Generous parental leave top-up program

Qualifications

• Previous experience in customer service, hospitality, or retail.
• Exceptional organizational abilities and professionalism.
• Ability to work in a fast-paced environment and connect with others.

Responsibilities

• Manage incoming calls and greet guests.
• Keep office supplies stocked and spaces organized.
• Provide administrative support across the company.

Skills

Customer Service

Organizational Skills

Communication Skills

Conflict Resolution

Tools

Word

Excel

Outlook

Job description

The Office Coordinator is responsible for the exceptional presentation and running of our office. As the glue that binds our team,you’ll manage incoming calls, greet guests, keep supplies stocked, spaces clean and organized, and the office running smoothly. You’ll provide administrative support to teams across the company and help the Operations team coordinate social events to bring people together.

This is a full-time in-office role with standard hours of 8am to 5pm Monday to Friday. If you are organized, polished, and passionate about providing great service, we’d love to connect.

About Mosaic

At Mosaic we are different. We design and build A Better Home. Full of light, rich in detail and designed so that every inch counts. Our values don’t let us settle for anything less.

Better is found in the details. Better floorplans. Better architectural expression. Better construction quality. Better customer experiences.

For more than 25 years we’ve welcomed thousands of families to a new Mosaic home. And we’re just getting started, with future large scale wood and concrete projects coming up throughout Greater Vancouver. Work alongside a team of talented, passionate and committed Colleagues who love what we do. Our team lives our values of doing the right thing, doing work to be proud of, being a great place to work, being the best, and being profitable.

At Mosaic we’re committed to bringing out the best in our team. We provide professional development support, leadership training and mentorship programs in addition to multiple company paid benefits such as RRSP match and a generous parental leave top up program. Our goal is to grow people, as together we grow our business.

Who You Are

You have previous experience working in customer service, hospitality or retail and are exceptionally well organized.

You are personable, well presented, and have strong customer service and communications skills, including the ability to handle conflict with tacit and diplomacy.

You take pride in your work and enjoy helping others. You are proficient in Word, Excel and Outlook.

Finally, you get things done. You enjoy working in a fast-paced environment, are a team player, and easily connect with others.