Office Coordinator

WP Osborne Executive Search Inc.; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading Canadian developer is seeking an Office Coordinator to support development projects and manage the office in Vancouver. This role involves a variety of administrative tasks, including handling travel schedules, managing purchase orders, and providing overall office support. The ideal candidate will have a post-secondary education and administrative experience, particularly in real estate or development settings, alongside strong communication and organizational skills.

Benefits

Competitive compensation

Comprehensive benefits packages

Maternity leave top-up

Leadership and mentorship programs

Qualifications

• 1 year of administrative or coordination experience preferably in real estate, property management, or construction.
• Comfortable working in a deadline-driven environment.
• Proficient in professional communication.

Responsibilities

• Manage the physical office space and provide administrative support.
• Prepare travel schedules and manage incoming and outgoing mail.
• Assist with special projects and general office management.

Skills

Communication

Organization

Interpersonal Skills

Self-motivated

Education

Post-secondary education

Tools

Microsoft Office Suite

Microsoft Visio

Job description

Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Office Coordinator for their development division, Starlight Developments.

Starlight Developments believes in the lasting value of complete communities. We are proud to be one of Canada’s leading developers of purpose-built rental housing and mixed-use developments. Starlight Developments strives for our residents to experience improved quality of living, with access to best-in-class amenities. We build environments that are modern, diverse, and sustainable places where people want to live, work, shop and play. We continue to be actively engaged with the communities where we operate and are committed to the health and safety of our residents, staff and neighbours.

Based in Vancouver, reporting to the Vice President, Development, and working on behalf of both the Canadian Asset Management and Development teams, the Office Coordinator will be responsible for managing the physical office space located on Hornby Street, as well as providing support across two key areas : (1) active development projects within the company’s pipeline, and (2) the ongoing management and operations of the existing West Coast portfolio.

• Provide direct administrative and office support to various departments;
• In coordination with the Manager, Administration based out of the Toronto Office, prepare travel schedules;
• Create and track Purchase Orders, Change Orders, Service Agreements, initiate RFPs & coordinate with third-party vendors for the asset management and Development team;
• Complete expenses for VPs;
• Assist with weekly updates, minute taking and reporting;
• Manage all incoming and outgoing mail and couriers;
• Arrange property tours for acquisition / financing of new properties;
• Consolidate information for Development and Property Manager Transition files;
• Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.);
• Assist with tenant meetings where required;
• Manage third-party property management and development reports, weekly, monthly and quarterly for all teams;
• Prepare monthly job cost reports for Development Team;
• Prepare Requests for internal approvals (RIA) for the Development Team;
• Prepare and review presentations as required;
• Treat all responsibilities with confidentiality and discretion;
• Assist with special projects and any additional duties as necessary;
• General office management, including stocking and ordering supplies, as required;
• Assist in the ordering, delivery / pick up of plans, permits, and deposits as required;
• Provide administrative and office support; maintain department calendar;
• Ensure all documents are filed and distributed accordingly; assist with project-related filing as required.

Qualifications

The Office Coordinator will possess a post-secondary education; 1 year of administrative or coordination experience, preferably in real estate, property management, or construction / development environments; clear and professional communication, interpersonal, and organizational skills; proficient in Microsoft Office Suite. This candidate is a driven and self-motivated individual who is comfortable working with internal teams and external consultants or service providers in a deadline-driven environment. Experience working with Microsoft Visio is considered an asset.

Application

Qualified candidates can submit their resume via LinkedIn.

Starlight Investments

Starlight Investments is a leading global real estate investment and asset management firm. Established in 2011 and privately owned, Starlight has grown to a dynamic team of 360+ professionals who manage over $25 billion of direct real estate and real estate investment securities. Offering a range of investment vehicles across various real estate strategies, we are a developer and asset manager of over 77,000 multi-residential suites and over 9 million square feet of commercial property space. Holding Canada’s largest portfolio of multi-family assets, we have a strong focus and commitment to creating a positive impact for our communities. To learn more about Starlight, please visit or follow the company on LinkedIn.

Starlight’s People Value Proposition

• Diverse multi-generational workforce
• Competitive and equitable compensation
• Employer matching GRSP
• Comprehensive benefits packages including Health and lifestyle spending accounts
• Maternity leave top-up
• Leadership and mentorship programs
• Investment opportunities in Starlight funds
• Seasonal office hours
• Award-winning ESG Strategy
• Personal and Cultural days
• Designated CPA Training Facility

Starlight’s total compensation framework is comprised of annual base salary, discretionary bonus and company benefits such as medical and wellness, Group RSP and other incentives.

Diversity, Equity and Inclusion

Starlight is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that the company operates in. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including but not limited to women, persons with disabilities, visible minorities (racialized), Black, Indigenous Peoples and persons of any gender identity and sexual orientation.

Environmental Social Governance (ESG)

As one of the largest rental housing providers in Canada, Starlight’s focus on ESG is aligned with the company’s broader purpose to invest with impact and drive social and economic growth through real estate. This focus shapes business operations and influences interactions with employees, investors, partners and communities.

WP Osborne is a privately-owned search firm delivering full-service recruitment expertise for over 20 years to a broad range of clients in the real estate industry. Our expertise extends across every major asset class, including multi-residential, office, industrial, retail, mixed-use, condo, hotels, and senior living across the functions of asset management, investments, development, construction, leasing, property management, portfolio management, finance, marketing, IT, HR and strategy.

Reference : 1399 – Office Coordinator

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