Office Coordinator

Mattamy Homes; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

Mattamy Homes is seeking a full-time Office Coordinator for their Calgary office. This role involves greeting customers, managing administrative tasks, and providing outstanding service to guests. Candidates should possess strong customer service skills and be proficient in Microsoft Office applications, with a commitment to creating a welcoming environment.

Qualifications

• Minimum of 2 years’ experience in an office environment.
• Strong customer service background.
• Detail-oriented with a high degree of accuracy.

Responsibilities

• Greet and welcome homeowners and distribute mail.
• Schedule meetings and manage office supplies.
• Coordinate on-boarding tasks for new hires.

Skills

Customer Service

Problem Solving

Multi-tasking

Time Management

Detail-Oriented

Tools

Microsoft Office

SharePoint

Microsoft Outlook

Microsoft Teams

Job description

Location:	Calgary, Alberta – In Office
Company:	Mattamy Homes Canada
Department:	Office Administration
Employment Type:	Full-Time
Reports to:	Office Manager

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.

Learn more about what makes working at Mattamy special and our award-winning culture.

What we offer

Mattamy Homes has a fantastic opportunity for a full-time Office Coordinator to work at ourCalgaryOffice at the front desk providing support to theBusiness Operations and the Design Studio.This role represents the face of the company to our customers and clients and as such we are looking for a professional,friendlyand enthusiastic individual to provide our guests with outstanding serviceMonday to Friday, 8:00am – 4:30pm. If this sounds like you and you are ready to make a commitment to a company that values your contributions, we invite you to apply.

What you’ll do

• Greet and welcome homeowners, other external customers and internal stakeholders in a professional and courteous manner and announce them to the appropriate person.
• Distribute inbound and outbound mail and courier packages.
• Accept paperwork and payments for Design & Sales teams from homeowners.
• Schedule meetings, book meeting rooms andplanfor equipment or refreshments as requested.
• Ensure a professional appearance of all areas of the office, including common areas and boardrooms; as well as organize office maintenance and coordinate repairs on facility issues.
• Manage office supplies for head office and sales centres/sites; maintain strong relationships with vendors and suppliers; negotiate best pricing and terms.
• Manage shredding/recycling for head office and sales centres/sites.
• Help coordinate key elements of new hire on-boarding (business cards, name plates, securityFOBs, desk set-up, orientation days).
• Manage Division Phone/Contact list.
• Assist various departments with administrative tasks, as requested.

What you bring

• Minimum of 2years’experience in an office environment.
• Strong customer service background.
• Strong ability to query guests and quickly problem solve.
• Computer literacy with experience in MS Office applications including Microsoft Outlook, Teams, andSharePoint.
• Ability to multi-task with flexibility in work style.
• Good organizational and time management skills.
• Enthusiastic and friendly, with professional customer service skills.
• Detail-oriented with a high degree of accuracy.
• Well-organized with the ability to multi-task and work under pressure.
• Ability to work both independently and in a collaborative team environment.

Bonus points

• Prior work experience in a similar role, especially in the construction industry.

We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

Be yourself. We want it that way.

At Mattamy, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.

Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Qualified applicants will be contacted directly by the Talent Acquisition team.