Office Coordinator

Northern Mat & Bridge; Calgary; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Employer-paid benefits program

Health Care Spending Account

EFAP (Employee and Family Assistance)

Employee Stock Purchase Plan

Profit Sharing Program

RSP Matching Program

Company-provided IT equipment

Full-time, permanent employment

Job summary

Northern Mat & Bridge is seeking a highly organized Office Coordinator to join our Calgary team. The role centers on welcoming visitors, supporting front desk operations, and coordinating office administration, facilities, and culture initiatives.

The successful candidate will assist with onboarding, employee engagement, and marketing tasks, including social media and website content, while maintaining a professional, efficient office environment.

Qualifications

• Minimum two years in receptionist or office coordination roles.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).
• Grade 12 diploma required.
• Post-secondary education in Office Administration, Business, Marketing or Communications is an asset.

Responsibilities

• Greet and assist visitors and employees at the front desk.
• Coordinate daily office administration, mail, couriers, and facilities support.
• Support employee engagement, onboarding, and culture initiatives.
• Assist Marketing with social media content, website updates, and collateral.
• Coordinate events and company-sponsored activities.

Skills

Customer service

Organizational skills

Communication

Multitasking

Digital marketing basics

Canva

Social media basics

Team collaboration

Education

Grade 12 diploma

Post-secondary in Office Admin/Business/Marketing/Communications (assets)

Tools

Microsoft 365

SharePoint

Canva

Job description

What We Offer

At Northern Mat & Bridge, we recognize that our people are the foundation of our success. We are committed to providing a supportive workplace, opportunities for growth, and a comprehensive rewards program.

Our total compensation package includes:

• Competitive compensation based on qualifications and experience
• Employer-paid benefits program
• Health Care Spending Account
• Employee and Family Assistance Program (EFAP)
• Employee Stock Purchase Plan
• Profit Sharing Program
• Registered Savings Plan (RSP) Matching Program
• Company-provided IT equipment
• Full-time, permanent employment opportunity

Position Overview

Northern Mat & Bridge is seeking a highly organized and customer-focused Office Coordinator to join our Calgary team. As the first point of contact for employees, visitors, and business partners, the Office Coordinator plays a key role in creating a welcoming, professional, and efficient workplace environment.

The Office Coordinator supports front desk operations, office administration, facilities coordination, employee engagement initiatives, onboarding activities, and day-to-day marketing administration. The successful candidate is proactive, detail-oriented, and committed to delivering exceptional service while supporting organizational culture and operational excellence.

Key Responsibilities

Front Desk & Reception Operations

• Greet and welcome visitors, employees, and guests in a professional and friendly manner.
• Direct visitors to the appropriate person or department while maintaining security protocols.
• Provide accurate information in person, by phone, and through email correspondence.
• Maintain a clean, organized, and professional reception area.

Office Administration & Facilities Coordination

• Coordinate daily office administration activities, including mail, courier services, shipments, and workplace support functions.
• Maintain office, kitchen, meeting room, and workplace supply inventories and coordinate procurement as required.
• Coordinate meeting logistics, workspace requirements, and administrative support activities.
• Liaise with vendors and service providers regarding cleaning, maintenance, repairs, recycling, and facility services.
• Maintain assigned calendars, SharePoint content, and workplace administration records

Employee Experience & Culture

• Support a positive, inclusive, and professional workplace culture.
• Assist with employee engagement, wellness, recognition, and culture initiatives.
• Coordinate seasonal activities, wellness challenges, family events, holiday programs, employee gifts, and other approved culture initiatives.
• Support the implementation of Social Committee activities and company-sponsored events.
• Prepare and distribute employee communications related to workplace events and culture initiatives.
• Maintain event records, budgets, calendars, SharePoint content, and supporting documentation.

Marketing Administration & Support

• Coordinate administrative requirements for approved marketing initiatives across digital and traditional channels.
• Support the preparation, scheduling, administration, and monitoring of social media and website content.
• Assist with the development of marketing materials, project profiles, presentations, and communications.
• Maintain inventories of promotional items, signage, displays, and branded materials and coordinate distribution as required.
• Provide administrative and project support to the Marketing Manager.

Technology & Onboarding Support

• Provide basic administrative support for office technology, meeting rooms, and workplace equipment.
• Maintain technology and equipment inventory records and coordinate related workplace requirements.
• Coordinate workspace setup and office orientation activities for new employees.

Qualifications & Experience

• Knowledge, Skills & Abilities
• Strong customer service and interpersonal skills.
• Excellent organizational and multitasking abilities with the ability to manage changing priorities.
• Professional written and verbal communication skills.
• Ability to be proactive, resourceful, and practical in resolving issues.
• Strong attention to detail and the ability to prioritize work effectively.
• Basic understanding of digital marketing concepts, including social media, website content, analytics, and content creation.
• Familiarity with social media platforms such as LinkedIn, Facebook, and Instagram.
• Experience with Canva or similar content creation tools is considered an asset.
• Ability to work independently while collaborating closely with the Executive
• Assistant and Marketing Manager.
• French language skills are considered an asset.

Education & Experience

• Minimum two (2) years of experience in a receptionist, office coordination, office administration, marketing support, or similar customer-facing role.
• Proficiency with Microsoft 365, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.
• Grade 12 diploma required.
• Post-secondary education in Office Administration, Business, Marketing,
• Communications, or a related field is considered an asset.

Additional Information

• This is an office-based position located in Calgary, Alberta.
• Successful candidates must be able to work in a professional office environment and support occasional company events and activities.