OFFICE CLERK III - File Maintance (FT)

Autismservices; Swift Current; On-site; CAD 35,000 - 45,000; Full time

Job summary

Autismservices in Swift Current, Canada, is seeking an employee to maintain Item Master Files and assist with the training of Office Clerk I. The role includes ensuring accuracy in data entry, co-ordinating with the Supervisor, and completing various administrative tasks in a timely manner.

The ideal candidate should possess Grade 12 education and strong problem-solving abilities. Experience with TRONIA and strong communication skills are also essential. The position may require working shifts, including weekends.

Qualifications

• Strong communication skills and self-motivated individual.
• Accurate with figures and able to work on weekends.
• Tronia/TRC/Storepoint experience considered an asset.

Responsibilities

• Assist with supervision and training of Office Clerk I.
• Maintain Item Master Files and TRC Vendor Master Files.
• Co-ordinate and assist Supervisor with File Maintenance/Tronia activities.

Skills

Strong communication skills (written/verbal)

Computer skills

Problem-solving ability

Understanding of Excel

Education

Grade 12 education

Business degree/diploma

Job description

RESPONSIBILITIES

• Employee must approach work with a professional, positive attitude, conscientious, portraying a business‑like image at all times, always to be neat in appearance, dependable and punctual.
• To assist with supervision and training of Office Clerk I – File Maintenance.
• To maintain Item Master Files for those departments using Retail Controller System/TRONIA, maintain TRC Vendor Master Files, maintain Label program, administer Start and End of Day procedures, promotions, maintain the setup of handheld receiving units, prioritize daily work with staff, co‑ordinate the maintenance of hardware equipment and software programs from software provider in an accurate and efficient manner.
• To co‑ordinate and assist Supervisor with File Maintenance/Tronia activities for outside departments.
• Other duties will include filing, regular back up of data, security, implementation of new programs, create schedules for department as needed and ability to fill in for File Maintenance Supervisor during their absence.
• Ensure inventory keying accuracy.
• Timely completion of work on daily tasks (emails, fax, telephone calls, in‑person inquiries), ensure work procedures are up-to-date.
• Ensure period end reporting completed and forwarded to necessary departments.
• Other duties as assigned.

REQUIREMENTS

• Grade 12 education; business degree/diploma considered an asset.
• Strong communication skills (written/verbal) and self‑motivated individual.
• Strong computer skills and ability to use keypad alpha keyboard for data entry.
• Understanding of Excel would be considered an asset.
• Accurate with figures.
• Problem‑solving ability.
• Involves heavy lifting.
• Able to work all shifts and weekends (shifts include working weekends every other week).
• Tronia/TRC/Storepoint experience an asset.