Office Assistant, Unity Prayer Ministry

Unity World Headquarters; Unity; Hybrid; CAD 35,000 - 48,000; Full time

Job summary

Unity World Headquarters is seeking an Office Assistant for the Unity Prayer Ministry. This entry-level position focuses on performing clerical tasks including filing, mail distribution, and organizing communications. Ideal candidates possess a high school diploma, office experience, and strong organizational skills.

Qualifications

• High School Diploma required.
• Two years office experience preferred.
• Solid writing skills and proficient in English.

Responsibilities

• Perform clerical duties including filing and mail distribution.
• Prepare and mail department communications.
• Record and distribute meeting minutes.

Skills

Organization

Attention to Detail

Verbal Communication

Writing Skills

Computer Skills

Education

High School Diploma or GED equivalent

Tools

MS Office Suite

Internet applications

Job description

Join to apply for the Office Assistant, Unity Prayer Ministry role at Unity World Headquarters

2 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Unity Prayer Ministry role at Unity World Headquarters

Get AI-powered advice on this job and more exclusive features.

Position Summary: Provide clerical support for Unity Prayer Ministry.

Essential Job Functions

• Perform clerical duties including hard-copy as well as electronic filing; distributing inter-office mail; ordering and distributing supplies and in-house printing; and general office-related tasks.
• Prepare and mail department communications such as birthday cards and notices to affiliated ministries.
• Record and distribute meeting minutes as requested.
• Coordinate meeting room usage department wide.
• Coordinate office equipment service and repair.
• Organize and upkeep departments electronic files, providing consistency for document titles and archival folders.
• Produce accurate, properly formatted documents, PowerPoint projects, and Excel reports under tight time constraints.
• Represent UPM while interacting with the public as well as other departments.
• Conduct business successfully by means of computer technology, as required.
• Demonstrate regular and reliable attendance, adhering to assigned schedule. As a department defined as essential personnel, UPM may be required to work the scheduled shift during instances when other departments are not operating (such as inclement weather). This may be a hybrid position (some hours required on campus and others may be work-from-home).
• Adhere to all company and departmental policies and procedures per the guidebook, including all safety requirements.
• Utilize electronic time management system to input time, attendance, and time off requests.
• Work with Workforce Management and Scheduling Software.
• Other clerical duties as assigned.
  
  

Non-Essential Job Functions

• Provide clerical assistance specific to leadership, as requested.
• Assist Forecast and Scheduling with adjustments to prayer associate schedules as needed.
• Support department and UWH events and initiatives.
  
  

Education

• High School Diploma or GED equivalent required.
  
  

Experience

• Two years office experience.
• Proven organization and efficiency skills, with attention to detail.
• Excellent interpersonal and verbal communication skills to appropriately interact with all levels within the organization, the Board of Directors, and external donors or constituents.
• Solid writing skills and demonstrated command of proper English, grammar, and spelling.
• Demonstrated experience maintaining confidentiality.
  
  

Computer Skill

• Competent use of MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams.
• Competent use of computer, Internet, device applications, and social media.
• Preferred experience with Paycom and Workforce Management Software.
  
  

Certificates & Licenses

Competency Statement(s):

• Professionalism and Accountability: Able to demonstrate commitment to the position and accept responsibility for personal actions. Self-directed and able to work effectively with limited supervision.
• Problem-Solving Skills: to identify problematic issues and recommend appropriate solutions.
• Confidentiality: Able to maintain confidentiality in accordance with HIPAA and departmental guidelines.
• Values: Demonstrate Unity World Headquarters core values: inspiration, inclusiveness, innovation, creativity, community, and service.
  
  

Physical/Mental Requirements

N/A Not Applicable Activity - Not applicable to this occupation

O Occasionally Position requires this activity up to 33% of the time (02.5 or < hrs/day)

F Frequently Position requires this activity up to 33% of the time (02.5-5.5 hrs/day)

C Constantly Position requires this activity more than 66% of the time (5.5+ hrs/day)

C Inside Work

N/A Outside Work

N/A Excessive Noise

F Sitting/Workstation

C Use of Hands/Fingers

O Climb - Stairs/Ladders

F Lifting: Max. 25 lbs Individually

O Traveling

N/A Exposure to Hazards

C Read/See

N/A Exposure to Temperatures

C Talk/Communicate

F Standing/Walking

• N/A Taste/Smell
  
  

O Stoop/Kneel/Crouch/Crawl

N/A Operate Equipment/Company Vehicles

C Operate Computers

(List Equipment Type): Copier, Fax, Printer, Telephone System

N/A Personal Protective Equipment

Work Environment: Office and Home Office environments

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Religious Institutions

Referrals increase your chances of interviewing at Unity World Headquarters by 2x

Get notified about new Office Assistant jobs in Unity, Saskatchewan, Canada.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.