Office Assistant, Unity Prayer Ministry

Unity World Headquarters; Saskatchewan; On-site; CAD 40,000 - 55,000; Full time

Job summary

Unity World Headquarters is seeking an Administrative Assistant to support the Unity Prayer Ministry team. The role involves managing communications, providing administrative support, and ensuring effective operations within the ministry. We're looking for a highly organized candidate with strong communication skills and significant administrative experience.

Qualifications

• Three years current executive administration experience.
• Two years project coordination experience.
• Advanced organizational skills with strong attention to detail.

Responsibilities

• Serve as primary point of contact for UPM, ensuring smooth communication.
• Manage calendars, meetings and documentation.
• Adhere to strict confidentiality protocols.

Skills

Communication

Organizational Skills

Multi-tasking

Education

High School Diploma or GED equivalent

Associate’s degree

Tools

MS Office Suite

Job description

Position Summary: The Administrative Assistant plays a pivotal role in supporting the Unity Prayer Ministry team by providing comprehensive administrative, organizational and project support to UPM Senior Managers. The ideal candidate is a highly organized and detail-oriented individual with exceptional communication and interpersonal skills, capable of handling multiple priorities in a dynamic environment.

Essential Job Functions

• Serve as first line and primary point of contact for UPM; act as liaison with other departments to ensure smooth communication and alignment of goals.
• Perform administrative duties to include but not limited to:
• Manage calendars, appointments, and meetings, attending and taking notes when required
• Administer workflow in Paycom HRIS limited to Time Management
• Prepare documents, reports and presentations; maintain accurate and comprehensive records systems
• Provide excellent customer service by effectively managing communications across multiple channels; coordinating and assisting with special events and employee engagements.
• Adhere to strict confidentiality protocols, respecting the privacy and anonymity of individuals seeking prayer and handling sensitive information with utmost care.
• Support departmental and UWH-wide initiatives.
• Demonstrate regular and reliable attendance, adhering to assigned schedule and utilizing electronic time management system. This is not a remote position although you are able to work from home on occasion with your supervisor’s approval.
• Adhere to all company and departmental policies and procedures per the guidebook including all safety requirements.
• Utilize electronic time management system to input time, attendance and paid time off requests.
  

Non-Essential Job Functions

• Support other divisions and administrative assistants, as requested.
• Attend meetings and take minutes to distribute, as assigned.
• Participate in organizational planning and/or attend special events.
• Communicate and appropriately act on behalf of the senior manager when necessary.
  
  

Competencies

• Work collaboratively with senior managers and team members to ensure efficient operations and seamless service. Troubleshoot proactively and implement solutions.
• Prioritize and effectively manage multiple projects, ensuring accuracy and maintaining regular communication to meet strict deadlines.
  
  

Education

• High School Diploma or GED equivalent required.
• Associate’s degree preferred.
  
  

Experience

• Three years current executive administration experience.
• Two years demonstrated project coordination experience.
• Advanced organizational and multi-tasking skills with a keen eye for detail.
• Outstanding, articulate written, verbal and interpersonal communication skills.
• Ability to appropriately interact with all levels within the organization, the Board of Directors, and external donors or constituents and maintain calm demeanor in all circumstances.
• Proven experience operating effectively under limited supervision.
• Familiar with contact center environment.
  
  

Computer Skills

• Advanced end user of MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams.
• Advanced use of computer, device applications, and social media.
  
  

Requirements

Physical/Mental Requirements:

N/A Not Applicable Activity - Not applicable to this occupation

O Occasionally Position requires this activity up to 33% of the time (02.5 or < hrs/day)

F Frequently Position requires this activity up to 33% of the time (02.5-5.5 hrs/day)

C Constantly Position requires this activity more than 66% of the time (5.5+ hrs/day)

C Inside Work

N/A Outside Work

N/A Excessive Noise

F Sitting/Workstation

C Use of Hands/Fingers

O Climb - Stairs/Ladders

F Lifting: Max. 25 lbs Individually

O Traveling

N/A Exposure to Hazards

C Read/See

N/A Exposure to Temperatures

C Talk/Communicate

F Standing/Walking

• N/A Taste/Smell
  
  

O Stoop/Kneel/Crouch/Crawl

N/A Operate Equipment/Company Vehicles

C Operate Computers

(List Equipment Type): Copier, Fax, Printer, Telephone System

N/A Personal Protective Equipment

Work Environment: Office Environment

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.