Operations Coordinator/Office Assistant (Temporary)

Dawson Group; Fort St. John; On-site; CAD 72,000 - 78,000; Full time

Job summary

Dawson Group in Fort St. John, BC, is seeking an Operations Coordinator/Office Assistant (Temporary) to support daily operations and administrative tasks. The role includes front-desk duties, scheduling, and coordinating with the operations team.

This temporary full-time OA2 position reports to the Manager of Operations and is based in Fort St. John. The job emphasizes accuracy, communication, and proactive problem-solving to help keep projects on track and compliant with safety policies.

Qualifications

• Post Secondary Diploma in Administration, Office Management, Accounting or a similar field.
• Five years of office experience.
• Three years of operations work experience.
• Equivalent combination of education and experience.
• Strong problem solving and analytical skills.
• Experience in recordkeeping and systems.
• Strong written and verbal communication skills.
• Continuously updates job knowledge by participating in educational opportunities.

Responsibilities

• Prioritize safety of self and others in all aspects of the job.
• Provide support to the Manager of Operations, Quality Manager, Superintendent, Roads, Road Foreman and Crew.
• Provide backup support for payroll and reception/office administrator when required.
• Manage requisitions, material usage reports, and materials inventory system.
• Track and process work contracts (MoTI H200s).
• Keep a filing system for all operational correspondence relating to road and bridge maintenance, sub-contractors, hired equipment, suppliers and MoTI correspondence.
• Update detailed records and build various reports and balance sheets.
• Research and advise management on ideas for improved practices.
• Communicate, improve and adhere to safety policies in all work environment areas.
• Processing of Accounts Payable and Accounts Receivable and keeping a balance Petty Cash Fund.

Skills

Office administration

Recordkeeping

Communication skills

Problem solving

Analytical skills

Education

Diploma in Administration

Job description

Operations Coordinator/Office Assistant (Temporary)

Fort St. John, BC Full-time $34.45/hour

Dawson Road Maintenance is looking for a detail-oriented and proactive Office Assistant to provide essential support in managing day-to-day operations. The ideal candidate will excel in coordinating administrative tasks, scheduling, and communication, contributing to the overall efficiency and success of the team.

In this role you will be a valued member at Dawson Road Maintenance, working as a temporary, full-time Office Assistant (OA2), reporting to Manager of Operations. This role is responsible for answering phone calls, managing the front desk, and performing a variety of administrative tasks. Your base location will be Fort St. John, BC. This is an expression of interest posting.

Fort St. John

Work hard, play hard in Fort St. John! Beyond city limits, discover lakes and wilderness adventures. Not an outdoor enthusiast? No problem! Enjoy an underrated arts scene with a 413-seat theatre, art gallery, and vibrant local performances. Reduce your commute, save on housing costs, and increase your leisure and enjoyment of life in Fort St. John. Visit Dawson Road Maintenance's website to read more.

What Success Looks Like

• Prioritize safety of self and others in all aspects of the job
• Provide support to the Manager, Operations, Quality Manager, Superintendent, Roads, Road Foreman and Crew
• Provide backup support for payroll, and reception/office administrator when required
• Manage requisitions, material usage reports, and materials inventory system
• Track and process work contracts (MoTI H200’s)
• Keep a filing system for all operational correspondence relating to road and bridge maintenance, sub-contractors, hired equipment, suppliers and MoTI correspondence
• Update detailed records and build various reports, information files and balance sheets
• Research and advise management on ideas for improved practices
• Communicate, improve and adhere to safety policies in all work environment areas
• Processing of Accounts Payable and Accounts Receivable and keeping a balance Petty Cash Fund

What You Bring

• Post Secondary Diploma in Administration, Office Management, Accounting or a similar field
• Five (5) years of office experience
• Three (3) years of operations work experience
• An equivalent combination of education and experience
• Strong problem solving and analytical skills
• Experience in recordkeeping and systems
• Strong written and verbal communication skills
• Continuously updates job knowledge by participating in educational opportunities

Benefits

Looking to be a key member of a well-established family-owned company? Our core values include, People First, Integrity, Excellence and Respect and as such we are committed to providing an environment that supports the growth and effectiveness of our employees and the organization. You will work for a company that offers an excellent compensation package, pension, and medical benefits, as well as learning and long-term advancement opportunities.

Dawson Group is expanding, and we need people like you to join us on our journey to help us continue safely connecting our communities.