Office Assistant H – Stroke Program – Part Time

Sault Area Hospital; Sault Ste. Marie; On-site; CAD 42,000 - 62,000; Full time

Job summary

Sault Area Hospital invites applications for an Office Administration professional in Sault Ste. Marie. This role supports daily administrative tasks in a health care environment, handling documentation, inquiries and patient registration.

The position requires a diploma in Office Administration or equivalent, familiarity with medical terminology, and proficiency in Word/Excel. Collaborative teamwork and strong communication are essential for success in this role.

Qualifications

• Diploma in Office Administration or Health Office Administration Certificate or equivalent education/experience, preferably in a health care environment.
• Proficiency in medical terminology.
• Experience in an outpatient clinic.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Key in, edit and proofreading correspondence, reports, statements, invoices, forms and other documents using word processing software.
• Receive and forward telephone or counter inquiries and provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Maintain and update filing, inventory, mailing and database systems.
• Open, sort and route incoming mail, manually or electronically.
• Send and receive messages using facsimile or electronic mail.
• Perform routine bookkeeping tasks such as preparing invoices and bank deposits.
• Sort, process and verify applications, receipts, expenditures, forms and other documents.
• Register patients according to policy as required.
• Collaborate with staffing/scheduling and inform Manager of concerns.

Skills

Teamwork

Communication

Medical terminology

MS Office

Education

Diploma in Office Administration or Health Office Administration Certificate

Tools

Meditech

ADT

ADM

PHA

Xerox

Job description

Duties:

• Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and computers.
• Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Maintain and update manual or computerized filing, inventory, mailing and database systems.
• Open, sort and route incoming mail, manually or electronically.
• Send and receive messages using facsimile machines or electronic mail.
• Perform routine bookkeeping tasks such as preparing invoices and bank deposits.
• Sort, process and verify applications, receipts, expenditures, forms and other documents.
• Receive and direct employees, patients and visitors.
• Transcription of orders as required.
• Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.
• Register patients according to policy as required.
• Other duties as assigned.

Qualifications:

• Diploma in Office Administration or Health Office Administration Certificate or equivalent education and/or experience, preferably in a health care environment.

Experience:

• Proficiency in medical terminology.
• Previous work in an outpatient clinic.
• Proficient in a Microsoft environment including word and excel.

Ability:

• Ability to work in a team environment or independently.
• Knowledge of hospital software applications such as Meditech, ADT, ADM and PHA, and Xerox.
• Excellent communication, analytical, investigation and organization skills.
• Demonstrated ability to maintain successful working relationships; ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner, both in person and on the telephone; tact, courtesy and alertness in public contacts.
• Demonstrated behaviour consistent with the hospital’s mission statement and core values.
• Knowledge of PHIPA; Personal Health Information Protection Act.
• Behaviour consistent with Hospital Mission, Values and Standards of Performance

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Job Posting: Existing Vacancy

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted.All requests are handled confidentially.a description.

This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.