Office Assistant, Festival Programs

Pacific National Exhibition; Vancouver; On-site; CAD 60,000 - 80,000; Part time

Job summary

Join a dynamic team at the Pacific National Exhibition as a seasonal Office Assistant, where you will support the Fright Nights operations. This role integrates administrative duties with an exhilarating festival atmosphere, allowing you to be part of an unforgettable experience, while enjoying flexible shifts and competitive pay.

Benefits

Flexible work environment

Opportunity for free tickets to events

Staff discounts for various PNE offerings

Qualifications

• Must have completed grade 12.
• Post-secondary education in relevant discipline is an asset.
• Experience in office administration and communication.

Responsibilities

• Answer main telephone line and direct calls.
• Assist with payroll timesheets and scheduling.
• Provide clerical services including filing and document preparation.

Skills

Organizational skills

Communication skills

Interpersonal skills

Clerical skills

Data entry accuracy

Education

Grade 12

Post-secondary education in Office Admin or related field

Tools

Microsoft Office Suite

Job description

Job Description

Part-time; Seasonal (August 1, 2025 - November 14, 2025)

Wage & Paygrade: $22.10/hr (PG 74) plus 10% in lieu of benefits & vacation

Date Posted: May 26, 2025

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community.

The Fair and Festival Operations department over sees the PNE’s 2 main events: The Fair, and Fright Nights.

Fright Nights at the PNE is Western Canada’s Scariest Haunt; key features are roaming Scare Actors, Haunted Houses and other attractions and atmospheric programming on-site within Playland.

We are looking for one (1) motivated and hardworking individual who has a passion for the haunt industry and has extensive experience in office administration. The Office Assistant will report to the Festival Programs Managers and will be responsible for assisting with all administrative tasks and supporting the Fright Nights supervisory team and overseeing the Fright Nights Prep team.

Our ideal candidates will possess strong organizational & communication skills and will have a background in office administration, production, theater, or film. The Office Assistant will work in compliance with all health and safety requirements as determined by WorkSafeBC, and all other applicable legislation and company policies.

Why join our Team?

• Exhilarating and fun-loving culture
• Flexible work environment
• Opportunity for free or discounted tickets to shows, events, sports games, and much more
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Competitive compensation package
• Opportunity to create lasting memories and friendships!

What will you DO this year?

In your role as our Office Assistant, your primary accountabilities will be to:

• Answer main telephone line, answer inquiries, directing calls, and taking messages.
• Assist in the completion of payroll timesheets for the department, light scheduling, and daily departmental attendance
• Providing clerical services, including word processing, spreadsheets, filing
• Assist with various tasks in preparing for year-round operations, The Fair and Fright Nights
• Assist in inventory and inventory control/record keeping management

Pre-Event

• Prepping manuals and documents for Fright Nights training
• Audition call backs
• Scheduling casting into respective training & rehearsal dates.
• File management
• Administrative tasks
• Inventory
• Payroll

Event Responsibilities

• Daily administrative tasks.
• Scheduling & maintaining cast listings.
• All Festival Programs Employees Payroll.
• Oversee and assist daily Prep team with makeup room and green room assembly and tidiness.
• Preparing daily time sheets.
• Preparing daily supervisor clip boards.
• Supporting the management & supervisory teams.
• Other duties as assigned.

What else?

• Must have successfully completed grade 12.
• Ability to deal with confidential matters and conduct themselves in a professional demeanor
• Ability to enter data efficiently and check for accuracy
• Excellent administrative, Interpersonal, communicative, and organizational skills
• Proficient knowledge of Microsoft suite
• Ability to function both independently and in a team environment
• Ability to work a variety of shifts from August –November including daytime, evenings, weekends, and late nights
• Post-secondary education or training in a relevant discipline such as Office Admin, Theatre, TV/Film or other related discipline, or an equivalent combination of education and experience is considered an asset.
• Experience within the Halloween Industry is considered an asset.
• Must be comfortable working around and with special effects make up, costumes, and other operational items as they pertain to haunted attractions.
• Ability to work a flexible schedule with day and night programming.
• Must be proactive with the ability to trouble shoot and remain calm in stressful situations.
• Ability to spend a large part of the workday in an office working on a computer.
• Successful candidates must undergo a Criminal Record Check.

Who are you?

• Motivated and energetic
• Organized
• Committed to striving for excellence
• Collaborative team player
• Passionate about delivering memorable experiences
• Proactive and Reliable

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, June 2. We look forward to hearing from you!

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at [e-mail].