office assistant

Government of Canada - Atlantic; Channel-Port aux Basques; On-site; CAD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking government organization as an administrative assistant, where your skills in document management and customer service will shine. In this dynamic role, you will handle various office tasks, including typing, data entry, and client interactions, all while working in a supportive environment. You'll be an integral part of a team that values adaptability, efficiency, and positive communication. If you're looking for a position that offers growth and the chance to contribute to the community, this is the perfect opportunity for you.

Benefits

Health care plan

Free parking available

Learning/training paid by employer

Qualifications

• Experience in office environments and administrative tasks is an asset.
• Proficiency in MS Office applications is required.

Responsibilities

• Type and proofread correspondence and documents.
• Provide general information to clients and the public.
• Organize and schedule office work efficiently.

Skills

Customer Service

Data Entry

Document Management

Communication Skills

Adaptability

Education

College diploma (1-2 years)

Tools

MS Word

MS Excel

Adobe Acrobat Reader

MS Outlook

Scanner

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office

Responsibilities Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work

Experience and specialization Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• Electronic mail

Equipment and machinery experience

• Scanner

Additional information Security and safety

• Bondable
• Criminal record check
• Reference required

Work conditions and physical capabilities

• Work under pressure
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Adaptability
• Efficiency
• Positive attitude
• Quick learner
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Reliability
• Punctuality
• Team player

Benefits Health benefits

• Health care plan

Other benefits

• Free parking available
• Learning/training paid by employer