Simulation Lab Coordinator

Saskatchewan Polytechnic; Regina; On-site; CAD 65,000 - 90,000; Full time

Job summary

Saskatchewan Polytechnic is seeking a Simulation Coordinator to lead equipment maintenance, lab operations, and asset management across campuses. You will collaborate with programs, staff, and vendors to ensure safe, effective simulation environments and timely service delivery.

You will mentor Simulation Centre staff, align with provincial initiatives, and support campus relocations and lab expansions while maintaining inventory systems and ensuring compliance with safety standards.

Qualifications

• 1. Degree or diploma in nursing; and/or certificate or diploma in paramedicine; or an equivalent combination of education, training and experience.
• 2. A minimum of two years of experience working in an acute care clinical setting.
• 3. Strong understanding of medical terminology and current knowledge of procedures and consumable medical products used in healthcare and in simulation.
• 4. Intermediate level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• 5. Highly analytical with the ability to prioritize tasks effectively to meet the demands of laboratory exercises across multiple labs and campuses.
• 6. Ability to work effectively as part of a team, collaborating with colleagues across departments and campuses.
• 7. Capable of lifting more than 30 lbs.
• 8. Ability to take initiative, work independently, and handle responsibilities with minimal supervision.
• 9. Strong interpersonal, problem-solving, and communication skills, both oral and written.
• 10. Ability to work effectively with a large team within the Simulation Centre, Sask Polytech, and our external partners.
• 11. Understanding of hazardous substances, the transportation of dangerous goods, and biological waste management, including WHMIS.
• 12. Demonstrates valuing diversity.

Responsibilities

• The Simulation Coordinator position incorporates new technological advancements and innovations in healthcare, with a focus on enhancing the quality and effectiveness of simulation learning experiences.
• Simulation Production and Delivery: ensure equipment is updated, maintained, and ready to meet learner needs; coordinate lab setups; manage supplies and inventory; maintain records; ensure security of labs.
• Laboratory Operation: develop delivery methods for equipment, oversee procurement, supervise staff, and coordinate asset maintenance; explore new technologies to enhance the lab experience.
• Communications, Collaborations and Interactions: build relationships with users and external providers; report to the Program Head on efficiencies; standardize processes for day-to-day operations; manage cost breakdowns and inventory.

Skills

Analytical skills

Organizational skills

Team collaboration

Communication skills

Problem-solving

Initiative

Independent work

Interpersonal skills

WHMIS knowledge

Hazardous substances handling

Lifting 30 lbs

Microsoft Office

Education

Nursing degree

Paramedicine diploma

Equivalent education/experience

Job description

Please see Special Instructions for more details.

This position is open to individuals with experience in acute care settings; Nurses, Paramedics, CCA’s in acute care settings considered to be relevant.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Classification Band 7

Hours of Work Regulated 36 hours (modified)

Bargaining Unit Professional Services

Temporary Market Stipend

Total Assigned days (AC) / Total Hours per biweekly pay

Full-time hours, EDO every other week, some evenings and weekends may be required

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

The Simulation Coordinator position incorporates new technological advancements and innovations in healthcare, with a focus on enhancing the quality and effectiveness of simulation learning experiences.

Simulation Production and Delivery

• Ensuring simulation equipment is regularly updated, properly maintained, and in optimal working condition to meet learner needs.
• Collaborating with programs to review lab setups, ensuring all requirements are met and providing guidance on the proper operation of requested equipment.
• Coordinating the acquisition, storage, setup, and distribution of supplies to support simulation activities.
• Maintaining accurate records for technical equipment and simulation scenarios.
• Ensuring sufficient inventory levels are consistently maintained to meet program needs.
• Safeguarding the security of all Simulation Centre Labs, ensuring a safe and controlled environment.

Laboratory Operation

• Developing and implementing efficient methods for delivering equipment and supplies to meet Simulation Centre needs.
• Leading, planning, and organizing tasks to ensure smooth operations.
• Contacting vendors to obtain quotes and manage the efficient procurement of supplies.
• Overseeing the inventory of consumable supplies, durable goods, and assets, ensuring accurate records through the inventory management system.
• Collaborating with Simulation Assistants and Technicians to coordinate asset maintenance and repairs, ensuring optimal performance of simulation equipment.
• Researching and evaluating new technologies to continuously enhance the simulation lab experience for learners.
• Collaborating provincially as needed, including occasional travel, to support the development and enhancement of simulation centres across campuses and within brokered college programs.
• Contributing expert knowledge on technical requirements to assist in the development and optimization of simulation resources at all campuses.
• Providing orientation, mentorship, coaching, and guidance to Simulation Centre staff and users to ensure consistent best practices and operational excellence.
• Facilitating the lending of equipment and surplus supplies to other campuses within Saskatchewan and across provinces as necessary.
• Managing the sharing and transferring of assets between programs and, when needed, between campuses to ensure optimal resource utilization.
• Assisting in planning and implementing key Simulation Centre initiatives, including campus relocations, lab expansions, and maintaining the inventory management system.

Communications, Collaborations and Interactions

• Fostering positive, collaborative relationships with Simulation Centre users to ensure a productive and efficient working environment.
• Reporting to the Program Head on strategies for improving operational efficiencies and enhancing processes within the Simulation Centre.
• Building and maintaining strong relationships with external service providers and vendors to ensure timely and effective service delivery.
• Developing and implementing standardized processes and procedures (in collaboration with the program head) to administer the day-to-day operations of the Simulation Centre across the province.
• Preparing cost breakdowns for chargeback, ensuring accurate and transparent financial reporting.
• Collaborating with Simulation Centre staff to conduct regular inventory counts, manage assets, address specific lab requests, and oversee equipment maintenance and repairs.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Degree or diploma in nursing; and/or certificate or diploma in paramedicine; or an equivalent combination of education, training and experience.

2. A minimum of two years of experience working in an acute care clinical setting.

3. Strong understanding of medical terminology and current knowledge of procedures and consumable medical products used in healthcare and in simulation.

4. Training or experience at the Intermediate level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

5. Highly analytical with the ability to prioritize tasks effectively to meet the demands of laboratory exercises across multiple labs and campuses. Strong organizational skills, with the ability to establish workflow priorities, meet deadlines, and complete tasks with minimal supervision.

6. Ability to work effectively as part of a team, collaborating with colleagues across departments and campuses. Demonstrates respect for diversity and works inclusively with people from all equity groups.

7. Capable of lifting more than 30 lbs.

8. Ability to take initiative, work independently, and handle responsibilities with minimal supervision.

9. Strong interpersonal, problem-solving, and communication skills, both oral and written.

10. Ability to work effectively with a large team within the Simulation Centre, Sask Polytech, and our external partners.

11. Understanding of hazardous substances, the transportation of dangerous goods, and biological waste management, including WHMIS (Workplace Hazardous Materials Information System).

12. Demonstrates valuing diversity.

Desired QSA

Posting Supplemental Questions

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