Office Administrator [PM Shift]

Factor_; Calgary; On-site; CAD 28,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Shift premiums

Employee discount on boxes

Job summary

Factor is hiring an Office Administrator in Calgary to support our ready-to-eat facility. You will organize and coordinate office procedures, support daily operations, ensure a safe and productive environment, and provide excellent customer service to employees and visitors.

Responsibilities include improving office processes, onboarding new hires, coordinating materials, supporting leadership, managing supplies, and handling communications. Experience with Google Apps and MS Office is required.

Qualifications

• Strong communication and problem-solving skills.
• 2+ years in office coordination, customer service, or assistant roles.
• Proficiency with Google Apps, Microsoft Office, and video conferencing tools.

Responsibilities

• Develop processes to improve office operations.
• Assist HR & Staffing with onboarding and orientation setup.
• Coordinate promotional materials for company activities.
• Provide administrative support to on-site leadership.
• Manage office supplies, onboarding access, and reporting of purchases.
• Plan and coordinate events and meetings.
• Handle site communications and attendance tracking.

Skills

Communication

Customer service

Multitasking

Google Apps

Microsoft Office

Education

GED/HS diploma

Tools

Video conferencing

Job description

Location

Unit# 110, 4951 - 110 Avenue SE, Calgary, Alberta

PM Shift

Monday - Friday 3:00 PM -11:30 PM

About The Role

We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

What You Will Be Doing

• Develop processes to improve overall office operations
• Assist HR & Staffing teams with onboarding new hires and set-up of the orientation room
• Coordinate promotional materials to promote HelloFresh activities
• Provide administrative support to on-site leadership team
• Act as a gatekeeper while receiving guests, courteously providing and receiving information
• Manage site indirect procurement activities—including office supplies, snacks, and general materials—while ensuring timely execution and accurate reporting of all purchases.
• Manage site access with key cards and visitor logs
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
• Plan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences
• Work in compliance with OH&S acts and regulations.
• Create and distribute email communications to hourly team members about Town Halls, surveys, and organizational updates.
• Manage absence tracking and job abandonment follow-ups
• Own and manage operations-based reports
• Use personal protective and safety equipment and clothing as directed by the employer and report workplace hazards and dangers to the supervisor or employer.
• Other duties as assigned

At a Minimum, You Have

• Exceptional communication, interpersonal, and problem-solving skills;
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
• Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
• Experience supporting general HR function strongly preferred;
• GED/HS diploma required. Bachelor’s degree preferred.
• Ability to prioritize, remain calm and alert while multitasking in a fast-paced and deadline oriented environment.
• Flexibility to work overtime, weekends, evenings and holidays as required

What You’ll Get In Return

• Competitive salary and health benefits
• Shift premiums are available for afternoon and overnight shifts
• 75% discount on HelloFresh or Chefs Plate weekly box subscription
• High impact work to help feed thousands of families in Canada
• Opportunity to learn and grow
• Work with a hard-working and supportive team

Working Conditions

It’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

Calgary, AB Pay Range

$20.25—$20.25 CAD