Office Administrator: OakVille

Skyrestorations; Oakville; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation package

Growth opportunities in a supportive,‑

Collaborative environment

Job summary

Sky Group of Companies in the Greater Toronto Area is seeking a highly organized, proactive Office Administrator to support daily operations and ensure the smooth functioning of our office. The successful candidate will play a key role in maintaining administrative systems, coordinating communications, and providing support to management and field teams.

The position involves reception duties, scheduling, reports, filings, HR onboarding, invoicing support, and material preparation for health and

Qualifications

• Proven experience as an Office Administrator or Administrative Assistant.
• Strong organizational and multitasking abilities.
• Familiarity with construction industry practices is a strong asset.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors; manage phone calls and emails.
• Maintain office supplies, equipment, and overall office organization.
• Schedule and coordinate meetings, appointments, and events for internal teams.
• Assist with preparing reports, company documents, memos, and presentations.
• Maintain accurate filing systems (physical and digital) including project documentation.
• Support HR processes including onboarding, timesheet tracking, and employee record maintenance.
• Liaise with accounting to assist with invoice processing, expense tracking, and payroll coordination.
• Maintain up-to-date records for licenses, certifications, safety training, and compliance documents.
• Help prepare materials for health and safety meetings and inspections.
• Provide administrative support to executive leadership and project managers as needed.

Skills

Organizational skills

Multitasking

Discretion with confidential info

Communication

Tools

Microsoft Office

Google Workspace

Job description

Sky Group of Companies, established in 2005, is a trustedleader in general contracting, restorations, and custom millwork services inthe Greater Toronto Area. For nearly two decades, we have built a reputationfor delivering exceptional quality and service, exceeding client expectations,and creating lasting value.

Our team is driven by a passion for excellence, a steadfastcommitment to safety and sustainability, and a focus on empowering people andenriching communities. As we continue to grow, our dedication to integrity,collaboration, and hard work remains at the heart of everything we do.

Job Overview

We are seeking a highly organized, proactive, anddetail-oriented Office Administrator to support our daily operations andensure the smooth functioning of our office. The successful candidate will playa key role in maintaining administrative systems, coordinating communications,and providing support to management and field teams.

Key Responsibilities

• Serve as the first pointof contact for visitors, clients, and vendors; manage phone calls andemails.
• Maintain officesupplies, equipment, and overall office organization.
• Schedule and coordinatemeetings, appointments, and events for internal teams.
• Assist with preparingreports, company documents, memos, and presentations.
• Maintain accurate filingsystems (physical and digital) including project documentation.
• Support HR processesincluding onboarding, timesheet tracking, and employee record maintenance.
• Liaise with accountingto assist with invoice processing, expense tracking, and payrollcoordination.
• Maintain up-to-daterecords for licenses, certifications, safety training, and compliancedocuments.
• Help prepare materialsfor health and safety meetings and inspections.
• Provide administrativesupport to executive leadership and project managers as needed.

Qualifications

• Proven experience as anOffice Administrator, Administrative Assistant, or similar role.
• Strong organizationaland multitasking abilities.
• Proficient in MicrosoftOffice Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Ability to handleconfidential information with discretion.
• Familiarity withconstruction industry practices or documentation is a strong asset.

What We Offer

• Competitive compensation package.
• Opportunities to grow and contribute in a supportive,collaborative environment.

Why Join Us?

At Sky Group of Companies, you’re not just an employee –you’re part of a team dedicated to shaping the future of general contractingand restoration. We celebrate diversity and are proud to be an equalopportunity employer, fostering a workplace where all individuals feel valuedand respected.

While we thank all applicants for their interest, only thoseselected for an interview will be contacted.