Office Administrator for Southview Public School

Simplication; Greater Napanee; On-site; CAD 40,000 - 42,000; Full time

Job summary

The Limestone District School Board seeks an Office Administrator for Southview Public School. This is a permanent vacancy with a 10-month term, 35 hours per week, and an hourly rate of pay of $29.16–$30.83.

Immediate start and support to the Principal and school community are expected. Responsibilities include organizing the school office, maintaining student and staff records, coordinating communications, and ensuring efficient operation in compliance with LDSB policies.

Qualifications

• Strong organizational skills necessary to maintain productivity under pressure and meet deadlines.
• Excellent public relation and communication skills.
• Ability to maintain discretion and confidentiality.
• High proficiency in all secretarial, accounting and clerical skills.
• Comprehensive knowledge of computer applications being used in the school office.

Responsibilities

• Organize and coordinate all aspects of school office functions.
• Provide administrative assistance to the Principal and/or Vice Principal.
• Act as staff resource (liaison) to Principal and staff regarding the operation of the office.
• Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations).
• Coordinate occasional teacher coverage as directed by the Princpal
• Process staff vacation requests, leave requests and casual pay sheets
• Maintain school database, prepare Ministry, LDSB and other reports as requested by the Principal
• Administer the schools's information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures
• Prepare a variety of documents using word processing, spreadsheets, and other related software
• Facilitate internal/external communications including making appointments, meeting and directing visitors and clients
• Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment
• Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate
• Attend staff and administrative team meetings as requested by the Principal
• May include additional portfolio and/or responsibilities as determined by system needs
• Perform other duties as assigned
• Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Skills

Organizational skills

Public relations

Discretion & confidentiality

Secretarial skills

Office software

Education

Secondary School Diploma

Tools

Computer applications

Job description

Office Administrator

Southview Public School

This is a permanent position due to a vacancy

10 Month - 35 Hours/week

Hourly Rate of Pay: $29.16 - $30.83

Effective: Immediately

About the Limestone District School Board

The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on this land, as well as the presence of Métis, Inuit, and other First Nations from across Turtle Island. We honour their cultures and celebrate their commitment to this land.

The LDSB is the region's only fully inclusive school board. Limestone schools serve more than 20,500 students in 55 schools and five alternative education centres covering a geographic area of 7,719 square kilometres across the City of Kingston, the Townships of Central Frontenac, North Frontenac, South Frontenac, Addington Highlands, Loyalist, Stone Mills, the Frontenac Islands and the Town of Greater Napanee.

Position Overview

As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents and school community.

Summary of Duties & Responsibilities

• Organize and coordinate all aspects of school office functions
• Provide administrative assistance to the Principal and/or Vice Principal
• Act as staff resource (liaison) to Principal and staff regarding the operation of the office
• Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations).
• Coordinate occasional teacher coverage as directed by the Princpal
• Process staff vacation requests, leave requests and casual pay sheets
• Maintain school database, prepare Ministry, LDSB and other reports as requested by the Principal
• Administer the schools's information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures
• Prepare a variety of documents using word processing, spreadsheets, and other related software
• Facilitate internal/external communications including making appointments, meeting and directing visitors and clients
• Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment
• Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate
• Attend staff and administrative team meetings as requested by the Principal
• May include additional portfolio and/or responsibilities as determined by system needs
• Perform other duties as assigned
• Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Required Education/Qualifications/Experience

• Secondary School Diploma
• Three years of directly related experience

Skills and Knowledge Required

• Strong organizational skills necessary to maintain productivity under pressure and meet deadlines
• Excellent public relation and communication skills
• Ability to maintain discretion and confidentiality
• High proficiency in all secretarial, accounting and clerical skills
• Comprehensive knowledge of computer applications being used in the school office

Commitment to Diversity and Inclusion

Across LDSB, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The LDSB is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.

We invite and welcome you, through your application/resume to self-identify as someone who has lived experiences, and who can bring valuable, diverse knowledge and perspective to our district and the students and communities we serve.

Accommodation will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodation at any time during the recruitment process.

Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective applicants in any way, and such information will remain confidential.

The Kingston community promotes and supports the diversity that continues to grow within our communities. For more information about Kingston and/or the LDSB, including equitable recruitment, retention and promotion practices, please visit limestone.on.ca

If successful in the interview process and offered this position, you will be required to provide a Vulnerable Sector Check (VSC) that is no older than 6 months from your start date.

Our Intention: To make a positive difference in the lives of every student, in every classroom, in every school.

Karen McGregor, Chair | Krishna Burra, Director of Education and Secretary | Craig Young, Treasurer