Office Administrator / Executive Assistant

SolarBank Corporation; Golden Horseshoe; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in solar electric power generation is seeking an Office Administrator / Executive Assistant. This role involves managing office operations, providing executive support, and coordinating marketing efforts. The ideal candidate is organized, proactive, and has experience in office management and digital marketing. Join a dynamic team and contribute to the success of the organization.

Qualifications

• Proven experience as Office Administrator or Executive Assistant.
• Experience in digital marketing or social media management.

Responsibilities

• Manage office operations and maintain internal databases.
• Provide high-level administrative support to management.
• Coordinate social media posts and digital marketing campaigns.

Skills

Organizational Skills

Communication

Problem Solving

Education

College diploma

Tools

MS Office Suite

CRM software

Job description

Office Administrator / Executive Assistant

About the Role :

We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Office Administrator / Executive Assistant. This role is ideal for someone who thrives in a fast-paced environment, enjoys contributing to the success of a team through efficient office management, executive support, and marketing coordination.

Responsibilities : Office Management

• Manage office operations, including ordering supplies, maintaining equipment, and ensuring the office environment is clean and organized.
• Organize and maintain internal databases, filing systems (both physical and digital), and project schedules.
• Coordinate incoming and outgoing mail, deliveries, and office communications.
• Keep track of records and ensure compliance with office policies and procedures.

Administrative Support

• Schedule and coordinate meetings, and manage project timelines.
• Submit expense reports and process billing and invoicing for services rendered.
• Maintain and update customer records.
• Support PR relations, investor relationships, and other external communications.
• Coordinate and execute social media posts and digital marketing campaigns, ensuring alignment with company objectives.
• Monitor, build, and analyze digital and social media content performance against targets.

Executive Assistance

• Provide high-level administrative support to the management team, including managing calendars and coordinating travel arrangements.
• Handle confidential information with discretion.
• Act as a point of contact for internal and external stakeholders, ensuring seamless communication.

Front Desk Duties

• Answer, screen, and redirect phone calls in a professional manner.
• Greet visitors and ensure they are attended to promptly and courteously.
• Address employee and manager queries efficiently.

Requirements :

• Proven experience in a similar role, such as Office Administrator, Executive Assistant, or Front Desk Associate, with exposure to digital marketing or social media management.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), CRM software, and familiarity with office equipment.
• Strong organizational and time-management skills with the ability to coordinate multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Experience in content creation and managing social media platforms.
• Problem-solving skills, attention to detail, and a proactive mindset.
• Ability to work independently and collaboratively within a team.
• College diploma (additional corporate paralegal or marketing courses are a plus).

How to Apply :

• Please submit your resume and a cover letter to [emailprotected] with the subject line “Office Administrator / Executive Assistant Application.” Applications will be reviewed on a rolling basis.

Seniority Level : Entry level

Employment Type : Full-time

Job Function : Administrative

Industries : Solar Electric Power Generation

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Office Assistant • Golden Horseshoe, ON, Canada