Office Administrator

Canad Inns; Winnipeg; Hybrid; CAD 38,000 - 48,000; Full time

Benefits offered by this job

RRSP matching

Extended health care

Scholarships

Rewards program

Meal plan

Employee events

Referral program

Wellness benefits

Career growth

Job summary

Canad Inns in Winnipeg, Manitoba, is seeking a professional Office Administrator to be the first point of contact for guests, clients, and team members while delivering outstanding customer service. The role supports multiple departments, including Marketing, Finance, Human Resources, and Operations, and drives efficient office operations in a fast-paced environment.

Regular full-time hours are Monday to Friday, 8:00 a.m.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Demonstrated commitment to providing outstanding customer service.

Responsibilities

• Provide exceptional customer service while managing the daily operations of the reception area, including greeting visitors, answering and directing phone calls, responding to inquiries, and performing general administrative duties.
• Serve as the first point of contact for guests, clients, vendors, and employees, creating a professional and welcoming experience.
• Provide administrative support for company initiatives, including employee recognition programs, rewards programs, sponsorships, business card management, and other corporate projects.
• Coordinate internal supply orders, including order fulfillment, inventory monitoring, restocking, and communication regarding supply requirements.
• Maintain accurate records, files, and documentation while ensuring confidentiality and professionalism.
• Provide administrative support to various departments as required.
• Assist with special projects, events, and other office administration activities.
• Perform other related duties as assigned.

Skills

Communication

Organizational skills

Time management

Customer service

Microsoft Office

Adobe Acrobat

Tools

Microsoft Office

Adobe Acrobat PDF

Job description

We are seeking a dynamic, professional, and highly organized individual to join our team as an Office Administrator. In this role, you will serve as the first point of contact for guests, clients, and team members, creating a welcoming and professional experience while providing exceptional customer service.

As the Office Administrator, you will be responsible for managing front desk operations, handling inquiries, coordinating office supplies and inventory, and providing administrative support across multiple departments, including Marketing, Finance, Human Resources, and Operations. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in keeping office operations running efficiently.

If you are detail-oriented, customer-focused, and eager to make a meaningful impact within a growing organization,

Working Hours:

Regular full-time hours: Monday to Friday, 8:00 a.m. to 4:30 p.m.

Responsibilities include but are not limited to:

• Provide exceptional customer service while managing the daily operations of the reception area, including greeting visitors, answering and directing phone calls, responding to inquiries, and performing general administrative duties.
• Serve as the first point of contact for guests, clients, vendors, and employees, creating a professional and welcoming experience.
• Provide administrative support for company initiatives, including employee recognition programs, rewards programs, sponsorships, business card management, and other corporate projects.
• Coordinate internal supply orders, including order fulfillment, inventory monitoring, restocking, and communication regarding supply requirements.
• Maintain accurate records, files, and documentation while ensuring confidentiality and professionalism.
• Provide administrative support to various departments as required.
• Assist with special projects, events, and other office administration activities.
• Perform other related duties as assigned.

Qualifications:

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Exceptional attention to detail, accuracy, and follow-through.
• Demonstrated commitment to providing outstanding customer service.
• Professional, friendly, and welcoming demeanor with strong interpersonal skills.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and a proactive, solutions-focused approach.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, as well as Adobe Acrobat PDF.
• Experience using office administration systems and related business technologies.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Previous experience in office administration, reception, customer service, or a related role is considered an asset.
• Adaptability and flexibility to support a variety of administrative functions across the organization.

Our benefits to support your success:

• RRSP matching contributions up to 3% of an employee's pre-tax salary.
• Comprehensive Group Benefit Program featuring Extended Health Care.
• Continued education assistance, Scholarships.
• Participation in the Employee Canadvantage Rewards Program.
• Discounts on food and beverages through the Canadvantage Employee Food & Beverage Discount, applicable to restaurants, room rates for both employees and their guests.
• Canad Inns Meal Plan, providing one complimentary meal per working day.
• Employee Engagement Events such as Staff BBQs, Holiday Parties, Sporting Events, Contests, Prize Draws, and more.
• Employee Referral Program.
• Wellness Benefits, including discounts for fitness facilities and access to the Employee Assistance Program.
• Career Growth Opportunities.

About Canad Inns:

Canad Inns is Manitoba's premier Hospitality Service Provider, with a presence in Winnipeg, Brandon, Portage la Prairie, and Grand Forks. As a leading player in the hospitality industry, we are dedicated to delivering exceptional service and excellence to our valued guests. At Canad Inns, we operate with dedication to mutual trust and respect, honesty, openness, and the highest ethical standards across all facets of our business. We believe in fostering lasting relationships, both with our guests and within our dynamic team.

Our work culture thrives on the principles of collaboration, a positive environment where employees can achieve success. Valuing the unique talents of each team member, we encourage personal development and growth. We are committed to fostering a diverse and inclusive workplace and believe in the strength that comes from embracing unique perspectives and experiences. Carefully selecting our team members, we invest in the growth and well-being of those who become part of our company.

We provide reasonable accommodations to qualified persons with disabilities following Canad Inns standards.

Thank you for considering a career with Canad Inns. We look forward to reviewing your application and potentially welcoming you to our team.