Office Administrator

Stantec; Whitehorse; On-site; CAD 45,000 - 60,000; Full time

Job summary

Stantec is looking for an Office Administrator for their Whitehorse office, responsible for overseeing office operations and maintaining workplace safety. Ideal candidates will have strong organizational and communication skills, with at least 3 years of administrative experience. This role offers opportunities for professional growth in a dynamic team environment.

Qualifications

• Minimum 3 years’ experience in an administrative role.
• Health and safety experience is an asset.

Responsibilities

• Organize and prioritize multiple tasks effectively.
• Maintain office supplies and support health and safety programs.
• Coordinate social events and assist with new hire onboarding.

Skills

Organizational skills

Communication skills

Proactive attitude

Dependability

Attention to detail

Education

High School Diploma

Tools

MS Office

Job description

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!

Your Opportunity

Our Whitehorse office has an opportunity for a professional and dynamic Office Administrator to join our multidisciplinary team for a 12-month term.

The Whitehorse office has a vibrant and dynamic environment with excellent opportunities for professional growth. We are a multidiscipline team working across the North in multiple sectors for a variety of clients. Our projects vary in size ranging from small commercial developments to light industrial, government, community, and private sector facilities.

Your Key Responsibilities

The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff. The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.

• Main reception duties including answering calls and greeting clients.
• Deliver and support Stantec’s Health and Safety Program within the office.
• Perform clerical tasks including data entry, filing, photocopying, scanning, etc.
• Maintain office supplies and office equipment.
• Coordinate mail and deliveries.
• Assist with onboarding of any new hires or employee transfers.
• Organize social events, meeting spaces, lunches, etc.
• Coordinate with the landlord for any required maintenance and repairs to the office.
• Perform any other administrative duties as needed.

Your Capabilities and Credentials

• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Positive and proactive attitude.
• Dependability and punctuality.
• Proficient user of MS Office including Word, Excel, Outlook, PowerPoint and OneDrive.
• Valid Class 5 Driver’s License.

Education and Experience

• High School Diploma and a minimum of 3 years’ experience in an administrative role.
• Health and safety experience is an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information