Office Manager

Wenco International Mining Systems; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

Wenco International Mining Systems, a subsidiary of Hitachi Construction Machinery, seeks an Office Administrator in Vancouver to ensure smooth day-to-day operations. You will support departments, manage office procedures, and serve as a point of contact for employees and vendors.

Responsibilities include front office duties, facilities management, vendor coordination, travel program support, and assisting HR with onboarding. A detail-oriented, proactive attitude is essential.

Qualifications

• 1-2 years experience in an office role.
• Diploma or certificate in business administration.
• Strong knowledge of Microsoft Office (Excel/Word).

Responsibilities

• Provide front office support to staff and visitors.
• Manage facilities, maintenance, and office supplies.
• Coordinate with landlord and external vendors for repairs.
• Monitor security system and issue security passes; after-hours contact.
• Lead on social events and coordinate travel program via Egencia.
• Assist HR with onboarding and offboarding tasks.

Skills

Office admin

Excel

Word

Communication

Attention to detail

Education

Diploma in Business Administration

Certificate in related field

Tools

Adobe

Job description

Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations.

Reporting to People and Culture Manager, the Office Administrator’s primary responsibility is to ensure smooth day-to-day operations of the office. This individual will be responsible for developing and coordinating office procedures, and supporting departments with administrative tasks. A key member of the Admin team, the right candidate will possess a ‘yes attitude’, demonstrate high attention to detail, be able to anticipate tasks and take initiative. The Office Administrator will also serve as a point of contact for employees, vendors and visitors, providing excellent customer service. This role is essential for maintaining a productive and efficient workplace environment.

Key Deliverables and Responsibilities:

• Provide front office support, including greeting staff and visitors, answering general office phone line and providing administrative support to employees
• Responsible for overall facilities management including:
• General office maintenance;
• Ordering office supplies and other office materials;
• Coordinating with the landlord and external vendors for repairs & maintenance;
• Monitoring of the security system, issuance of security pass cards & be available after hours to be the first point of contact for the security company;
• Administering company-paid parking.
• Provide front office support, including greeting staff and visitors, answering general office phone line and providing administrative support to employees
• Be an active member of Wenco’s Social Committee, taking lead on in-office and external social events
• Lead North American site compliance on client compliance websites
• Act as the primary point of contact for the Egencia travel platform and support branch administrative roles with regards to Wenco’s Travel Program
• Manage Wenco’s cell phone plan in co-ordination with IT including issuing phones as needed, monitoring usage, and adding temporary coverage for travelling employees
• Assist Executive Assistants with administrative tasks
• Assist HR with onboarding and offboarding employees, within an administrative capacity;
• Handle other ad hoc requests, special assignments and projects as directed.

Experience and Knowledge

• 1-2 years of experience in a relevant role
• Diploma in Business Administration or Certificate in related field
• Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint)
• Knowledge of Adobe
• Inventory tracking experience an asset
• Event planning experience an asset
• Occupational First Aid Level 1 Certification an asset

Skills and Abilities

• Strong organizational skills
• Detail oriented
• Reliable
• Excellent communication skills, including the ability to write clear, formal business communications
• Excellent interpersonal skills
• Strong problem-solving skills with an ability to think outside of the box

Base salary of $55,000 - $65,000, commensurate with experience and qualifications.

Wenco advances the efficiency and safety of the world’s surface mining equipment through our fleet management systems. We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company.

Wenco is an Equal Opportunity Employer.

Disclaimer

The information in this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is not intended as an employment contract. Job descriptions are subject to change, which may not necessarily affect compensation.

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