Office Administrator

PheedLoop; Toronto; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Health coverage

TTC subway access

Team lunches & outings

High-performance culture

Job summary

PheedLoop is hiring an Office Administrator to support the day-to-day operations of our Toronto office. You will keep the workplace organized, assist employees and visitors, coordinate activities, and help ensure efficiency.

You will collaborate with team members across the company and contribute to both office operations and employee experience initiatives, including events and engagement activities.

Qualifications

• Bachelor's degree or diploma or equivalent experience.
• 1+ years in office administration or related roles.
• Strong communication skills.
• Excellent organizational and time management.
• High attention to detail.
• Ability to handle multiple priorities.
• Friendly, professional, and dependable.
• Initiative and teamwork.

Responsibilities

• Welcome visitors, candidates, customers, and employees.
• Manage front desk responsibilities, incoming calls, and general office communications.
• Coordinate meeting rooms, office supplies, vendors, and workplace resources.
• Keep the office clean, organized, and well-stocked.
• Assist with employee onboarding and general administrative tasks.
• Organize team lunches, company events, and employee engagement activities.
• Help coordinate travel, purchasing, and scheduling when needed.
• Maintain office records, documentation, and administrative processes.
• Support leadership with day-to-day administrative needs.
• Look for opportunities to improve office processes and efficiency.

Skills

Organizational skills

Communication

Time management

Initiative

Education

Bachelor's degree or diploma

Tools

Google Workspace

Microsoft Office

Job description

Looking for an opportunity to build your administrative career while supporting a growing technology company?

At PheedLoop, we build event management software used by organizations around the world. Our team works closely together to create great experiences for both our customers and employees, and we're looking for an organized, proactive Office Administrator to help keep our workplace running smoothly.

If you enjoy staying organized, helping others, and creating a positive office environment, we'd love to hear from you.

About The Role

As our Office Administrator, you'll support the day-to-day operations of our Toronto office. You'll be responsible for keeping the workplace organized, assisting employees and visitors, coordinating office activities, and helping ensure everything runs efficiently.

You'll work closely with team members across the company and have the opportunity to contribute to both office operations and employee experience initiatives.

What You'll Do

• Welcome visitors, candidates, customers, and employees.
• Manage front desk responsibilities, incoming calls, and general office communications.
• Coordinate meeting rooms, office supplies, vendors, and workplace resources.
• Keep the office clean, organized, and well-stocked.
• Assist with employee onboarding and general administrative tasks.
• Organize team lunches, company events, and employee engagement activities.
• Help coordinate travel, purchasing, and scheduling when needed.
• Maintain office records, documentation, and administrative processes.
• Support leadership with day-to-day administrative needs.
• Look for opportunities to improve office processes and efficiency.

What We're Looking For

• Bachelor's degree, college diploma, or equivalent experience.
• 1+ years of experience in office administration, customer service, hospitality, operations, or a similar role. (fresh graduates are welcome)
• Strong communication skills.
• Excellent organizational and time management skills.
• High attention to detail.
• Comfortable managing multiple priorities.
• Friendly, professional, and dependable.
• Someone who takes initiative and enjoys helping others.

Nice to Have

• Experience supporting office operations.
• Experience planning events or coordinating projects.
• Strong Google Workspace or Microsoft Office skills.
• Experience working in a small business or startup environment.

Perks That Hit Different

• Enjoy 100% employer-paid health coverage because your well-being matters.
• Work from an office directly connected to the TTC subway, making your commute smooth and stress-free.
• Join team lunches, learning opportunities, and regular outings that make growth and networking part of the job.
• Be part of an ambitious, high-performance culture surrounded by people who love building big things.

Why Join PheedLoop?

We're a growing company where everyone's work makes a difference. As an Office Administrator, you'll play an important role in supporting our team and helping create a workplace where people can do their best work.

This is a full-time, in-person position based in our Toronto office.