Office Administrator

Elevate Realty Inc., Brokerage; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

Elevate Realty Inc. in Toronto is seeking a dedicated Office Administrator to keep our busy office running smoothly and serve as the friendly first point of contact for clients and tenants. This is an in-person, on-site role at our office at 228 Oakwood Ave.

The successful candidate will handle property management inquiries, leasing support, showings coordination, and daily office tasks from 9:00 a.m. to 5:00 p.m., Monday to Friday, with compensation of $50,000–$65,000 per year.

Qualifications

• Excellent written and verbal communication skills.
• Strong organization skills and the ability to handle many tasks at once without dropping details.
• Ability to work in-person at 228 Oakwood Ave, Monday to Friday, 9:00 a.m. – 5:00 p.m.

Responsibilities

• Property Management Customer Service: Answer inbound calls, emails and walk-ins from landlords, tenants and clients with a warm, professional manner; Log maintenance requests and tenant concerns; Follow up with tenants and clients.
• Showings and Leasing Support: Book and coordinate showings for rental units; Answer questions from prospective tenants; Collect and organize rental applications.
• Office Administration: Keep files, folders and spreadsheets organized; Manage calendars; Support leasing, property management and sales teams.

Skills

Warm demeanor

Communication skills

Organization

Calm under pressure

Reliability

Tools

MS Word

Excel

Google Workspace

Job description

Elevate Realty Inc. | 228 Oakwood Ave, Toronto (On-Site)

Full-Time, Monday to Friday, 9:00 a.m. – 5:00 p.m. | $50,000 – $65,000 per year

Who Are We?

Office Administrator

Elevate Realty Inc. | 228 Oakwood Ave, Toronto (On-Site)

Full-Time, Monday to Friday, 9:00 a.m. – 5:00 p.m. | $50,000 – $65,000 per year

Who Are We?

Mission: We love real estate, we love investing, and we want to help others with real estate investing! Our mission is to help other real estate investors start and grow their real estate investment portfolios.

Growth: We’re a fast-growing boutique real estate investment brokerage, and we’re looking for people to grow with us! Since 2012, Elevate Realty Inc. has facilitated over $900 million in investment real estate transactions. To better support our clients, we expanded with a Leasing and Property Management Team, now operating as My Capital Corner. We have closed more than 1,000 residential leases and manage a portfolio of over 400 rental units.

Culture: We have a strong, supportive team. That helps the company grow, and it helps each person on the team grow too.

Who Are We Looking For?

We’re looking for a full-time Office Administrator to keep our office running smoothly and to be a friendly first point of contact for our clients and tenants. This is an in-person, on-site role at our office at 228 Oakwood Ave. Candidates who live close to the office are strongly preferred.

Property Management Customer Service

• Answer inbound calls, emails and walk-ins from landlords, tenants and clients with a warm, professional manner
• Log maintenance requests and tenant concerns accurately.
• Follow up with tenants and clients so they always know where things stand
• Help the property management team with notices, letters and routine tenant communication
• Assist property management team with onsite visits to properties we manage.
• Assist with seasonal inspections of the properties we manage

Showings and Leasing Support

• Book and coordinate showings for rental units, and attend showings when needed
• Answer questions from prospective tenants about available rentals and the application process
• Collect and organize rental applications and supporting documents for the leasing team
• Help prepare move-in packages and paperwork

Office Administration

• Keep files, folders and spreadsheets organized and up to date
• Manage calendars, schedules and appointments for the team
• Support the leasing, property management and sales teams with day-to-day tasks

You’ll report directly to management and work closely with the leasing and property management teams. You’ll speak every day with clients and tenants, so you’ll play a key part in how people experience Elevate Realty.

What Skills and Abilities Do You Need?

• A warm, professional and patient manner with all personality types
• Excellent written and verbal communication skills
• Strong organization skills and the ability to handle many tasks at once without dropping details
• Ability to stay calm and helpful with frustrated or upset callers
• Extremely reliable and punctual; you’re in the office and ready to go at 9:00 a.m.
• Comfortable with Microsoft Word, Excel and Google Workspace
• Commitment to keeping client and company information confidential
• An interest in real estate and a desire to grow your career with us

What Special Requirements Are Needed?

• Able to work in person at 228 Oakwood Ave, Monday to Friday, 9:00 a.m. – 5:00 p.m.
• Valid driver’s licence and access to a vehicle
• Experience in property management, leasing or real estate is an asset
• Clean criminal record check

Compensation: $50,000 – $65,000 per year, based on experience.