Office Administrator

McConnell Foundation; Montreal (administrative region); On-site; CAD 42,000 - 54,000; Full time

Job summary

Armco Capital Inc. is seeking a bilingual Office Administrator to support the day-to-day operations of the office. You will coordinate administrative procedures, manage records, assist with local accounting activities, handle leasing inquiries, and welcome visitors.

The role requires English and French fluency, strong MS Office skills, and the ability to multitask in a fast-paced environment. Knowledge of Yardi or property-management systems is a plus, with interaction across tenants and

Qualifications

• Post-secondary education in business, finance, or a related field.
• 3+ years of related administrative experience.
• Fluency in spoken and written English and French is required.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Previous accounts payable or accounts receivable experience is an asset.
• Experience with Yardi or another property-management system is an asset.
• Real estate or property-management experience is an asset.
• Excellent communication, customer-service, organizational, and time-management skills.
• Ability to handle confidential information and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate general office operations, procedures, filing systems, and shared-drive documentation.
• Maintain organized office records, manuals, and reports; format documents and reports.
• Support local accounting activities and handle accounts payable/receivable duties.
• Respond to leasing inquiries and provide prospective tenants with information.
• Receive visitors and manage reception duties; maintain a professional office environment.

Skills

Bilingual English/French

Education

Post-secondary education in business administration, finance, or related field

Tools

Microsoft Office Suite

Job description

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development and its team of dedicated professionals.

We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role coordinates administrative procedures, maintains office records, assists with local accounting activities, responds to leasing and tenant inquiries, and serves as the first point of contact for visitors.

Key Responsibilities:

Office Administration

• Coordinate general office operations, procedures, correspondence, filing systems, and shared-drive documentation.
• Maintain organized and accurate office records, manuals, reports, and internal documents.
• Prepare, review, and format documents and reports, ensuring accuracy and professionalism.
• Maintain knowledge of ongoing projects to provide effective administrative support to the team.
• Order and manage office supplies and assist with office equipment procurement when required.
• Receive, distribute, and track incoming and outgoing mail, couriers, and packages.
• Manage petty cash and prepare or modify purchase orders for supplies and services.

Accounting Support

• Complete local accounts payable and accounts receivable duties and serve as the office's primary contact for related inquiries.
• Process cheques and prepare bank deposits.
• Maintain accurate financial records and supporting documentation.
• Coordinate with the Accounting team to resolve discrepancies and ensure timely processing.

Leasing and Tenant Support

• Respond to leasing inquiries received by telephone, email, and walk-in visitors.
• Provide prospective tenants with general property and availability information.
• Respond to tenant questions relating to move-ins, move-outs, and other property matters.
• Act as a liaison between tenants and the Maintenance team when service or repair assistance is required.
• Track inquiries and follow-up items to ensure timely responses and resolutions.

Reception and Office Support

• Answer and direct incoming telephone calls.
• Welcome visitors and direct them to the appropriate team member.
• Maintain a professional, organized, and welcoming office environment.
• Assist with special projects and perform other related duties as assigned.

Qualifications and Skills:

• Post-secondary education in business administration, finance, or a related field, or an equivalent combination of education and experience.
• Minimum of three plus (3+) years of related administrative experience.
• Fluency in spoken and written English and French is required.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Previous accounts payable or accounts receivable experience is considered an asset.
• Experience with Yardi or another property-management system is considered an asset.
• Real estate or property-management experience is considered an asset.
• Excellent communication, customer-service, organizational, and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle confidential and sensitive information professionally.
• Self-motivated, dependable, and able to work independently and collaboratively.

Why Join Armco?

Armco is proud to have been recognized as one of Canada's Best Managed Companies for nine consecutive years - a reflection of our commitment to growth, our people, and a supportive workplace.

We value adaptable, positive individuals who are motivated to learn and grow. If you are bilingual, organized, and committed to providing excellent administrative and customer support, we would love to hear from you.