Office Administrator

Turner-; Calgary; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Health spending account

RRSP matching

Learning budget

Online learning tools

Membership fees

Flexible time off

Hybrid work

Inclusive culture

Job summary

Turner & Townsend in Calgary is seeking a proactive Office Administrator to manage daily operations, support senior stakeholders, and help projects progress in a fast-paced consulting environment. This in-office role includes a hybrid work approach with opportunities to grow within a globally connected business.

You will coordinate meetings, handle document control, prepare minutes, and liaise between office staff, project teams and clients to ensure accurate records, compliance and smooth

Qualifications

• 5+ years of experience in administrative support.
• Excellent written and verbal communication skills with attention to detail.
• Experience supporting meetings with senior management.
• Document control experience is highly desirable.
• Proactive, organized and focused on delivering quality work.
• Familiar with Microsoft 365 tools; Visio is a plus.

Responsibilities

• Manage the day-to-day operations of a client-based office.
• Order and maintain office supplies and equipment.
• Assist with auditing employee timesheets and tracking project hours.
• Prepare, record, and distribute meeting minutes.
• Provide administrative support for project teams, including document management, data entry, and coordination of project-related activities.
• Act as a liaison between office staff, project teams, and clients.
• Coordinate meetings, schedules, and office communications.
• Maintain organized records and ensure compliance with company procedures.
• Maintain and run project-specific onboarding

Skills

Attention to detail

Excellent written and verbal comms

Proactive

Organized

Stakeholder support

Education

Post-secondary education (certificate, diploma or degree)

Tools

Microsoft 365

Microsoft Visio

Job description

• Department: Energy and natural resources

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Who are you?

You are someone who can bring pace, polish and calm to a busy office—and wants to build their career with a global consultancy. We are looking for a proactive Office Administrator who thrives in a fast‑moving environment, enjoys working with senior stakeholders and wants to grow within an organization committed to learning and high standards. This is an in‑office role, providing consistent support to colleagues and leadership onsite.

Job Description

• Manage the day-to-day operations of a client-based office.
• Order and maintain office supplies and equipment.
• Assist with auditing employee timesheets and tracking project hours.
• Prepare, record, and distribute meeting minutes.
• Provide administrative support for project teams, including document management, data entry, and coordination of project-related activities.
• Act as a liaison between office staff, project teams, and clients.
• Coordinate meetings, schedules, and office communications.
• Maintain organized records and ensure compliance with company procedures.
• Maintain and run project-specific onboarding

Qualifications

Qualifications

You will have:

• At least 5 years of experience in administrative support role.
• Excellent written and verbal communication skills and strong attention to detail.
• Experience supporting meetings with senior management present.
• Document control experience (highly desirable).
• Proactive, organized and focused on delivering quality work.
• Attention to detail and ability to follow up on actions and tasks (essential).
• Confident using Microsoft 365 tools at an intermediate level; Microsoft Visio is an advantage.
• Post-secondary education (certificate, diploma or degree) is preferred.
• Experience in consultancy strongly preferred.

Additional Information

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

We may use automated or AI-based tools to support the screening, assessment, orselectionof applicants.

Thispostingreflects an existing vacancy that we are actively hiring for.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: