office administrative assistant

Manak Homes Ltd.; Winnipeg; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading construction company in Winnipeg is seeking a capable administrative coordinator to enhance office productivity. The ideal candidate will manage tasks such as scheduling, coordinating events, and supervising staff while ensuring effective information flow within the team. Candidates with strong organizational skills and a client-focused approach are encouraged to apply in this dynamic and fast-paced environment.

Benefits

Free parking available

Support for persons with disabilities

Support for newcomers and refugees

Support for veterans

Support for mature workers

Support for visible minorities

Qualifications

• Experience managing office tasks and supervising staff.
• Secondary school graduation certificate required.
• Familiarity with MS Office and electronic communication is essential.

Responsibilities

• Coordinating seminars, conferences, and training.
• Supervising a small team of 1 to 2 people.
• Managing mail distribution and office procedures.

Skills

Organized

Time management

Client focus

Ability to multitask

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

Electronic mail

Job description

• Secondary (high) school graduation certificate

Work setting

• Construction

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Office
• Electronic mail

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Time management
• Quick learner

Experience

• 7 months to less than 1 year

Other benefits

• Free parking available

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Supports Veterans in translating their military skills and experience into the language of the civilian job market
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example : adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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