office administrative assistant

Soublière Constructors; Ottawa; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading construction company is looking for an office administrative assistant to manage daily operations and support HR activities. This entry-level role requires strong organizational skills and a commitment to customer service. The successful candidate will coordinate seminars, manage information flow, and oversee staff, ensuring efficient operations in a dynamic environment.

Qualifications

• 1-2 year non-university certificate or diploma required.
• 7 months to less than 1 year of experience.

Responsibilities

• Coordinate HR activities to meet organizational goals.
• Manage information flow within the team.
• Oversee daily operations and staff.

Skills

Customer Service

Communication

Education

College or CEGEP diploma

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Job description

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Qualifications

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Languages

English

Experience

7 months to less than 1 year

On site — work must be completed at the physical location. Remote work is not available.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Coordinate HR activities to meet organizational goals
• Manage information flow within the team
• Oversee daily operations and staff
• Evaluate operations and supervise staff
• Open, distribute mail and materials
• Plan and control budgets and expenditures
• Record and prepare minutes of meetings
• Answer calls and electronic inquiries
• Compile data and information
• Greet visitors and direct them accordingly
• Type and proofread documents
• Provide customer service

Supervision

Manage 5-10 people

Technical Skills

• MS Excel
• MS Outlook
• MS Windows
• MS Word

Inclusion and Support Initiatives

This employer promotes equal employment opportunities and supports various community initiatives for persons with disabilities, newcomers, youth, veterans, Indigenous peoples, mature workers, and visible minorities. These include accessibility accommodations, mentorship, training, and inclusive hiring policies.

Additional Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Administrative
• Industry: Construction