Office Administration Coordinator – Meeting Agendas

Hrstalentsolutions; Chilliwack; Remote; CAD 31,000 - 33,000; Part time

Job summary

Hrstalentsolutions is seeking an Office Administration Coordinator to manage meeting agendas remotely. The role supports organizers by collecting agenda items, preparing concise topic lists, and distributing approved materials.

Part-time or flexible full-time hours, with a remote setup and correspondence through standard channels. Ideal candidates will have strong administrative skills, experience handling meeting logistics, and a careful approach to version control and privacy.

Qualifications

• Experience in office administration and meeting coordination.
• Customer service skills with internal colleagues.
• Ability to manage agenda topics and version control.

Responsibilities

• Send approved requests for agenda topics.
• Record replies in a web-based document or tracker.
• Separate distinct topics from a combined message.
• Flag private or urgent items for the organizer.
• Check version and recipient list before distributing an approved agenda.

Job description

Office Administration Coordinator – Meeting Agendas

Office Administration — Agenda Topics — Remote

Schedule: Full-time or part-time Compensation: 22.75–24.25 per hour

Help a meeting start with the right topics

A team meeting works better when participants can submit agenda items ahead of time. The Office Administration Coordinator – Meeting Agendas sends an approved request, records the proposed topics, and prepares a concise list for the meeting organizer. This is a part-time remote office administration job. You do not decide which topic deserves meeting time or publish sensitive discussion points without permission.

A colleague may send a long email that contains several items. Separate them clearly without changing the person's intended question. If the topic includes a private customer case, use the employer's secure route rather than copying names into a general agenda. Check the submission deadline and note late items for the organizer. A topic submitted twice should be linked, but a related question from another person may still need its own context.

The work also calls for customer service skills with internal colleagues. Acknowledge receipt when the process requires it, ask a focused question about an unclear topic, and explain when the organizer will review submissions. Once the agenda is approved, help distribute the correct version through the designated online channel. If the meeting changes, check with the owner before sending an outdated list.

What you could do

Send approved requests for agenda topics. Record replies in a web-based document or tracker. Separate distinct topics from a combined message.

Note a proposed presenter or required document when provided. Flag private or urgent items for the organizer. Check version and recipient list before distributing an approved agenda.

Record outstanding questions for follow-up.

No meeting-administration job is required. Customer service, office administration, volunteer committee, or school project experience can help. New hires will learn the meeting agenda format, deadlines, and privacy practices. Clear summaries and reliable follow-through matter more than a particular calendar platform.

A home office or similarly private workspace is suitable for internal messages. The hiring company will confirm its meeting schedule and tools.

A topic might need a file or a person to prepare an update before the meeting. Note that dependency for the organizer. If a participant withdraws an item, mark the change in the tracker so an old agenda is not circulated. The work is to preserve the current list, not to decide which ideas are worthy of discussion.

A topic suggestion may be a request for a decision, an update to share or a question for one participant. Capture the purpose and the submitter's name in the approved agenda record. If the same topic arrives twice, connect the messages without erasing a new detail. The meeting owner decides what makes the final agenda and how much time it receives. Your role is to make the collected information easy to review, with enough context that participants can prepare. The position welcomes someone who has organized a class, community discussion or team check-in.

An item may need an attachment or a link to a current online file. Verify that the supplied resource opens under the permitted access settings before listing it; a broken or private link is better flagged early. If a deadline passes, record a late suggestion for the organizer's decision rather than adding it silently to a distributed agenda. The employer will teach its collection system, schedule and message style. A focused home office or comparable setting helps you manage internal meeting details while doing remote work.

How to apply

Describe a time you gathered ideas from several people and kept the final list organized. A class or community group is a valid setting. You do not have to have chaired a meeting. For selected candidates, a further step may be an application through the employer’s website. It will explain the team meetings supported by the position.