Office Administration Assistant – Meeting Replay Access

HRS Talent Solutions; City of Moncton; Remote; CAD 61,000 - 64,000; Full time

Benefits offered by this job

Remote work

Job summary

HRS Talent Solutions is seeking an Office Administration Assistant to manage meeting replay access for online recordings. You will read requests, verify dates and topics, and determine if access is permitted for the requester using the designated channels.

You will log approvals, deliver links, and maintain an audit trail while ensuring restricted materials stay within the system. Prior meeting-platform experience helps, but strong office admin and customer service skills are valued and training

Qualifications

• Experience in office administration and customer service is preferred.
• Familiarity with managing access to restricted recordings is a plus.
• Comfort navigating online files and permissions processes.

Responsibilities

• Read requests for approved online meeting recordings and determine eligibility.
• Match meeting date, topic, and requester to approve access.
• Check the audience list or approval route and route to organizer when unclear.
• Share a permitted link only through the designated channel.
• Record approval and delivery in the tracker and update any access issues.
• Refer missing files, broken links, or disputes to the system owner.
• Keep restricted recordings within the employer's system.
• Document the access process and outcomes for audit trail.

Skills

Customer service

Office administration

Records management

Access permissions

Job description

Office Administration Assistant - Meeting Replay Access

Office Administration Meeting Replay Access

Remote work / Full-time / 61,360-64,480 per year

A staff member misses an online training or team meeting and asks for a recording. The Office Administration Assistant - Meeting Replay Access checks whether a recording exists, whether the person is permitted to receive it, and which owner can approve access. This remote office administration job is about routing and records; you will not release confidential meeting content simply because someone asks.

A recording has an audience

Some meetings are available to everyone on a team. Others include customer or staff details and have restricted access. Check the approved audience list and the meeting identifier before sending a link. If access is unclear, route the request to the organizer. An old link may point to a superseded session; verify that the date and topic match. If no recording was made, say so according to the employer's guidance rather than creating an expectation that it will appear later.

You may be asked to note when access was granted and by whom. If a link fails for an authorized person, capture the problem and refer it to the system owner. Customer service skills matter in a clear reply and sensible next step; office administration matters in the accurate permission trail. Do not download a restricted video to a personal device to work around an access problem.

The work includes

Read requests for approved online meeting recordings. Match the meeting date, topic, and requester. Check the available audience or approval route.

Share a permitted link only through the designated channel. Record approval and delivery in the assigned tracker. Refer a missing file, broken link, or access dispute.

Keep restricted recordings within the employer's system.

Prior meeting-platform experience is helpful but not essential. Customer service and office administration skills transfer, and the employer will train a new hire on its permissions and tools. You should be comfortable navigating online files and willing to ask before distributing a recording with an unclear audience.

A private home office or similarly suitable setting supports restricted material. The company will confirm its meeting tools and schedule.

A recording can be replaced with an edited version after a meeting. Check which file the organizer has approved before sharing any link. If a requester only needs the slides, follow the separate material-access process rather than sending a restricted video. A precise note helps the owner answer later questions about who received which version.

A recording may contain private staff or customer information even when the meeting title sounds routine. Check the requester, the approved audience and the retention status before sharing a link. Some colleagues need a transcript or meeting notes rather than the full video; route the question to the meeting owner when the permitted format is unclear. If the link is broken, report the problem without uploading a new copy to a general folder. Your record should show the authorized response and any access issue, not merely that a request arrived.

Requests can come from people who attended a meeting but did not receive the original replay, or from colleagues who were not invited. Those situations may have different approval routes. Keep the precise meeting date and title attached to each request, since weekly sessions often share a name. The employer will train you on its online recording library and permission process. Previous experience with customer service or office administration may help, but a newcomer who handles access instructions carefully is welcome. A private home office supports confidential remote work.

Your application

An example of checking who could access a document or helping someone find an approved resource would be relevant. School and volunteer settings can provide that experience. No audiovisual production skills are needed. The hiring company may give selected candidates a link to its website application at the next stage. The team will explain its recording process during selection.